About Operating Codes

Operating codes are identifiers that link multiple departments or jobs for the purpose of consolidated reporting. The codes can be alpha or numeric, and are used in the configuration of divisions, departments, or jobs.

Operating codes let you identify departments that are tracked in one division (on your P&L), but are actually the operational responsibility of another. For example, the phone department may be a separate division on your P&L, but the Front Office Manager oversees phone operations. In this case, the Front Office operating code is selected for the phone department.

Operating codes are particularly helpful when the management structure doesn't conform to the accounting structure. For example, one individual may be responsible for dishwashing functions at several restaurants, however, each restaurant is an independent department with its own dishwashing function and pay code. In order to plan and evaluate total dishwashing labor usage, an operating code would be established.

This option lets you designate a department to display under an operating code when summary reports are printed. Grouping departments with their respective divisions makes it easier to assess departmental performance.

Make your operating codes as descriptive as possible. This will simplify the overall configuration process and make your codes easier to identify on generated reports. For example, use the operating code REST to define the operating code on restaurants.

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