The Reconcile Employees screen appears when you select Reconcile Employees from the Employee Actions menu ( ) on the Employee Maintenance screen. From the Reconcile Employees screen, you can import employee information from another system (HR, Payroll, etc.). The type of information imported depends on the system from which you are importing. After running the reconcile process,

RMS

identifies employees whose records do not match the information in the system. There are several tabs that you may need to address: Employees to be Terminated, New Employees, Employees with Job Changes, Updated Employees and Employees with Errors. Once complete, the results of the reconcile process can be emailed to multiple recipients.

For more information, see Reconciling employees.

Tasks performed from this screen:

Fields on the Reconcile Employees screen

This table describes the fields and controls for this screen.

Field	Description	Notes
Reconcile	Starts the reconcile process.
Print	Prints the list that is currently displayed so you have a hard copy of changes made.
Choose File	Opens the Choose File dialog box so that you can locate the file to be imported.
File	Name of the selected file that is imported.	Read-only.
Last Reconcile	Date and time at which the last reconcile employee interface was run.	Read-only.
Tabs
New Employees	Displays employees that appear in the imported data but were not found in the system.
Updated Employees	Displays employees who have had changes made in their records other than their skills.
Employees with Job Changes	Displays employees who appear in both the imported data and RMS but whose home job is different on each list (that is, they have transferred from one home job to another).
Employees to be Terminated	Displays employees found in RMS but not in the imported records. You select which employee records should be removed or marked as inactive.
Employees with Errors	Displays employees who have missing information in the file that is being imported. For example, if a required field such as Job Code is missing, the employee and error will be displayed. Employees who have unmatched custom field names, field names that are longer than the custom data definition, errors even though they were terminated, or non-valid rates, will also be included in this category. To fix the error(s), you must go to your original file (the file you are importing from) and manually correct the error, as information in this window is read-only. After you have corrected the error(s), you can run the reconcile process again. A reconcile process that contains errors does not erase information from a previous reconcile process. Use the Show Errors for Reconcile Run drop-down menu to select records for the last 30 runs. Users can select a specific record, which is labeled by date and time.
Buttons
Select All	Selects all items.
De-Select All	Clears all items.
Deactivate Selected	Deactivates selected employees.	This button is only available on the Employees to be Terminated tab.
Remove	Remove an employee name from the list.