On the Employee Productivity screen, you can perform the following tasks:

Selecting the job and week
Filtering the screen
Entering actuals for employees
Updating incomplete entries
Correcting errors
Overriding goals

Click here for instructions on accessing the Employee Productivity screen.

In the toolbar, click the Main Menu icon ( ).
From the drop-down list, under the Labor section, select Actuals.
The Labor Actuals screen appears in a separate tab.
In the Enter Employee Productivity row, click Update/Start.
The Enter Employee Productivity screen appears in the same tab.
Note: If there has been a change in the configuration for employee productivity in Labor Structure, a dialog box appears and lists the configuration changes. You can either use the new configuration or revert to the original configuration.

Selecting the job and week

From the Job drop-down list, select the job to display.
The table updates to display only employees who work the selected job.
In the Week control section, either select the week from the drop-down list or click the arrows to move backward ( ) or forward ( ) one week.
The table updates to display information for the selected week.

Filtering the screen

There are three tabs on the Employee Productivity screen:

All—Clicking this tab displays all employees in jobs that track employee-level productivity.
Incomplete—Clicking this tab displays all employees (in jobs that track employee-level productivity) with incomplete schedules.
Errors—Clicking this tab displays all employees (in jobs that track employee-level productivity) with errors.

Entering actuals for employees

The primary task you will perform in Employee Productivity screen is entering the actual units serviced by employees for each day they have worked hours. A white, blank cell indicates an incomplete entry for the current day, that is, the employee has worked hours today, but there are no reported units.

To enter actuals:

Select the job and week.
Filter the screen as necessary.
Click in a cell and enter the numerical value for the employee.
Your entry is saved automatically.
Repeat step 3 for each employee, as needed.

Updating incomplete entries

A yellow cell indicates an incomplete entry for a past day, that is, the employee has worked hours on a past day, but there were no reported units. For example, if an Actual Rooms cell for a past day is yellow, it indicates that the employee worked that day, but their actual units serviced have not yet been recorded.

To update incomplete entries:

Select the job and week.
Identify the incomplete entries by either looking for yellow-shaded cells or by clicking the Incomplete tab to see only employees with incomplete entries.
In the yellow cells, enter the numerical value for the day.
Your entries are saved automatically.

Correcting errors

A red cell indicates an error, that is, units were reported for the employee, but there are no worked hours for the day. For example, if an Actual Rooms cell (for a past date) is red with an entry of 6, it indicates that the employee had worked hours on the date and a user had entered 6 to indicate that the employee cleaned 6 rooms. However, since that date, the worked hours for that employee have been deleted from the system. The red indicates that units were reported for an employee, but they no longer have any worked hours for the day.

Although uncommon, you might have to correct errors on the Employee Productivity screen. To correct errors:

Select the job and week.
Identify the errors by either looking for red-shaded cells or by clicking the Errors tab to see only employees with errors.
Do one of the following:
- To remove reported units, click the x in the corner of the cell.
  The reported units are removed.
  Or
- To enter the employee's worked hours, go to the employee's Time Card and enter the worked hours.
  For more information, see Review Time Card.

Your entries are saved automatically.

Overriding goals

Goals are configured in the Labor Structure and appear on the screen only if your installation of Employee Productivity is configured to allow overrides.

Note: If a productivity goal cannot be overridden, the Goal field will not appear on the screen.

Although goals are typically modified in the Labor Structure, in the rare cases where you need to update, you can do so directly on the screen. For example, if you are a housekeeping manager, you might want to override the goal for a room attendant on a day when their assignments include rooms with guests that make the goal unachievable.

To override a goal for an employee:

Select the job and week.
Filter the screen as necessary.
Identify the goals you want to edit, click in the cell, and type the new numerical value.
Your entry is saved automatically.

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