Enter Actual Environments

Owned by Julie Leake (Unlicensed)
Last updated: Jan 10, 2020 by Frank Gambino

Actual environments are unique circumstances that affect KBIs and demand. You may have created a number of environments and designated KBIs as Environmental for your property during the configuration process. You can choose an environment for any KBI, for any day of the week. Entering actual environments lets LMS accurately segregate historical data that will be used in future forecasting. This task must be performed if you plan to generate and use the following daily reports: Daily Operating, Hours Variance Analysis, and Daily Payroll Summary.

Actual environments do not appear on daily reports. Therefore, this information must come from a Senior Manager, or from common experience (for example, everyone knows when there is a big ball game in town). You assign an environment to all applicable days.

 Click image to view a full size screen shot.

  Click image to view a full size screen shot for single KBIs.

  Click image to view a full size screen shot for multiple KBIs.

Fields on the Enter Actual Environments screen

FieldDescriptionNotes
Controls

Date range selectorSelect a viewing period from the drop down list.

Select a set of cells

Prompts you to select at least one KBI and one day.

Select an Environment

Displays all available environments that can be assigned to the KBIs.You must select a cell for the Select an Environment drop-list to appear.
Select AllSelects all KBIs. Once you have selected a KBI(s), you can select the appropriate day(s) on which to apply the flow plan.
De-Select AllDe-selects all KBIs.
Table

KBI

Displays the name of the KBI.

Read-only.

SelectSelect a specific KBI. Once you have selected a KBI(s), you can select the appropriate day(s) on which to apply the flow plan.
MondaySelect the appropriate day(s) on which to apply the environment.The date shown depends on what period you selected.
TuesdaySelect the appropriate day(s) on which to apply the environment.The date shown depends on what period you selected.
WednesdaySelect the appropriate day(s) on which to apply the environment.The date shown depends on what period you selected.
ThursdaySelect the appropriate day(s) on which to apply the environment.The date shown depends on what period you selected.
FridaySelect the appropriate day(s) on which to apply the environment.The date shown depends on what period you selected.
SaturdaySelect the appropriate day(s) on which to apply the environment.The date shown depends on what period you selected.
SundaySelect the appropriate day(s) on which to apply the environment.The date shown depends on what period you selected.

Running the Enter Actual Environments task

To enter/edit environments for individual KBIs:

  1. In the toolbar, click the Main Menu icon (  ).
  2. From the drop-down list, under the Labor section, select Actuals.
    The Labor Actuals screen appears in a separate tab.
  3. Click Display advanced options.
  4. In the Enter Actual Environments row, click Update/Start.
    The Enter Actual Environments screen appears in the same tab.
  5. Change the Period if necessary.
  6. Determine which environments need to be applied to which KBIs on which days.
  7. Click in the cell under the appropriate day, for the selected KBI, and select an Environment from the drop-down list.

To enter/edit a single environment for multiple KBIs:

  1. In the toolbar, click the Main Menu icon (  ).
  2. From the drop-down list, under the Labor section, select Actuals.
    The Labor Actuals screen appears in a separate tab.
  3. Click Display advanced options.
  4. In the Enter Actual Environments row, click Update/Start.
    The Enter Actual Environments screen appears in the same tab.
  5. Change the Period if necessary.
  6. Determine which KBIs need to have the same environment applied and select the KBIs to which the environment should be applied by either:

    • Click Select All to apply the pattern to all KBIs.

      Note: If you click Select All, it not only selects all the KBIs but all the days as well.

      Or

    • Select individual KBIs to which the environment should be applied.

  7. Select the days that the environment would be applied to the KBI(s).

    Note: If you used Select All, all days are already selected. You can de-select any days you want to exclude.

  8. Use the Environment drop-down list in the toolbar to select an environment to apply to the selected KBIs on the selected days.


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