Enter Actual Hours

Owned by Julie Leake (Unlicensed)
Last updated: Jan 16, 2020 by Frank Gambino

Use the Enter Actual Hours task to enter actual payroll or Time Clock hours into UniFocus software. Data can be entered manually or imported if you use an automated time and attendance system. The Shift Category drop-down menu determines which shift category you want to associate with the actual hours.

Note: You must select the Include in Productivity check box when you create the Shift Category, for it to appear in the menu.

Time Clock hours (actual hours) must be transferred or entered into the system if you plan to generate and use the following daily reports: Daily Operating Report, Hours Variance Analysis and Daily Payroll Summary. If you selected Auto-Calculate Costs in System Setup > Shift Categories and you want to apply that functionality here, you must select the configured Shift Category so costs will be auto-calculated.

 Click image to view a full size screen shot.

Fields on the Enter Actual Hours screen

FieldDescriptionNotes
Date range selectorSelect a viewing period from the drop-down list.

Import

Initiates the import process.
Labor Structure paneSelect a job using the Labor Structure tree.
Details pane

Shift Category—Select a category of shifts from the drop-down list.


The table in the Details pane include:

  • Actuals—Displays the pay type for any job for any day of the week.
  • Mon—Select the appropriate day(s) on which to apply the environment.
  • Tues—Select the appropriate day(s) on which to apply the environment.
  • Wed—Select the appropriate day(s) on which to apply the environment.
  • Thu—Select the appropriate day(s) on which to apply the environment.
  • Fri—Select the appropriate day(s) on which to apply the environment.
  • Sat—Select the appropriate day(s) on which to apply the environment.
  • Sun—Select the appropriate day(s) on which to apply the environment.
The date shown depends on what period you selected.

Running the Enter Actual Hours task

Editing Actual Hours

  1. In the toolbar, click the Main Menu icon (  ).
  2. From the drop-down list, under the Labor section, select Actuals.
    The Labor Actuals screen appears in a separate tab.
  3. In the Enter Actual Hours row, click Update/Start.
    The Enter Actual Hours screen appears in the same tab.
  4. Change the Period if necessary.
  5. Select the appropriate Shift Category.
  6. Expand or collapse the Labor Structure tree as needed to view the jobs, and highlight the job you want to enter data.
  7. Click Edit.
    A dialog box that corresponds to the job appears.
  8. Enter the appropriate data in the cells.
  9. Click OK.
    The dialog box closes and your changes are applied.

Note: You do not see any data in the table until you select a job in the Labor Structure tree.

Importing Actual Hours

  1. In the toolbar, click the Main Menu icon (  ).
  2. From the drop-down list, under the Labor section, select Actuals.
    The Labor Actuals screen appears in a separate tab.
  3. In the Enter Actual Hours row, click Update/Start.
    The Enter Actual Hours screen appears in the same tab.
  4. Change the Period if necessary.
  5. Click Import.
    Contact Tech Support if you receive a message that your interface is not configured.
    The Import Actual Hours screen appears in the same tab.

  6. Enter a Start Date and an End Date.

    Note: You can click the ellipses box to access a calendar.

  7. Determine if the Script and Data File Path are correct.
    • If the Script and Data File Path are empty: Contact UniFocus Tech Support.
    • If the Script and Data File Path are incorrect: Click Edit and locate the appropriate Script and/or Data File Path.
    • If the Script and Data File Path are correct: Click Import. 
      A message saying that the data has been successfully imported will appear in the bottom field.

You must configure System Setup > Interfaces > Import Hours before you can import Actual Hours.



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