Employee Field Override

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You use the Employee Field Override screen to do the following:

Determine which fields are visible and which fields require data in the Employee Maintenance screen.
Add custom fields to the General tab of the Employee Maintenance screen.

Employee Field Override screen – column and button descriptions

The table below provides descriptions of the columns and buttons on the Employee Field Override screen.

Note: The fields on this screen are read-only. Click Edit to open the Edit Employee Field Override dialog box.

For more information, see Working with the Employee Field Override screen.

Field	Description	Notes
Column
Field Name	Name (or label) of the field on the Employee Maintenance screen. For more information, see Field mappings to the Employee Maintenance screen.	READ-ONLY.
Visible	A selected check box indicates that the field on the Employee Maintenance screen is visible. A cleared check box indicates that field on the Employee Maintenance screen is not visible.	READ-ONLY.
Required	A selected check box indicates that the field on the Employee Maintenance screen requires data. A cleared check box indicates that field on the Employee Maintenance screen does not require data.xx	READ-ONLY. If a field is marked as Required, the employee information cannot be entered or updated in RMS unless the required field is complete. An error message appears if the required field is not completed. If employees' records are being imported from an external source, the interface will not be completed without this required information.
Max. Length	The maximum number of characters allowed in the field on the Employee Maintenance screen.	READ-ONLY.
Button
Edit	Opens the Edit Employee Field Override dialog box to edit the fields on the Employee Maintenance screen. For more information, see Working with the Employee Field Override screen.
Audit	Opens the Audit Table dialog box. For more information, see Audits.
Custom Fields	Opens the Custom Employee Fields dialog box. Use this dialog box to add custom fields to the General tab of the Employee Maintenance screen. For more information, see Working with custom fields.

Field mappings to the Employee Maintenance screen

The field names in the Field Name column of the Employee Field Override screen correspond to the fields that appear on tabs in the Employee Maintenance screen. This table shows you where these fields appear on the Employee Maintenance screen.

For descriptions of the fields on the Employee Maintenance screen, see Employee Maintenance.

Note: Some field names are slightly different from their corresponding Employee Maintenance fields. For example, the "Number Dependents" field on the Employee Field Override screen corresponds to the "#Dependents" field on the General tab (under Personal Information) of the Employee Maintenance screen.

Field _{(Field Name on the Employee Field Override screen)}	Location in Employee Maintenance screen			Notes
	Tab	Section _{(Sections apply to fields on the General tab.)}	Field(s)
401K Dates	General	Employment Information	401K Eligible 401K Enrolled	This option is for both 401K Eligible and 401K Enrolled fields.
ADA Accommodations	General	Employment Information	ADA Accommodations
Address	General	Contact Information	Address 1 Address 2	This option is for both Address 1 and Address 2 fields.
Alt. Emp. ID	General	Personal Information	Alt. Emp. ID
Birth Date	General	Personal Information	Birth Date
Bypass Biometric Verification	General	Edit Time Clock / Kiosk	Bypass Biometric Verification
Clock Admin	General	Edit Time Clock / Kiosk	Clock Administrator
Day Off Plan	Scheduling	N/A	Day Off Plan
Download Schedule	Scheduling	N/A	Download Schedules
Email Address	General	Contact Information	Email
Emergency Contact	General	Contact Information	Emergency Contact
Employee Type	Scheduling	N/A	Employee Type
Enable Auto-Punch Mode	General	Edit Time Clock / Kiosk	Enable Auto-Punch Mode
Ethnicity	General	Personal Information	Ethnicity
Extra Data	General	Personal Information	Extra Data
Gender	General	Personal Information	Gender
Home Phone	General	Contact Information	Home Phone
Hours Available	Scheduling	N/A	Hours Available
I9	I9	N/A	All fields on tab.	If the I9 option is not selected, the I9 tab does not appear in the Employee Maintenance screen.
Locale	General	Personal Information	Locale
Marital Status	General	Personal Information	Marital Status
Min. Days Off	Scheduling	N/A	Min. Days Off
Min. Hours Off	Scheduling	N/A	Min. Hours Off
Mobile Phone	General	Contact Information	Mobile Phone
Number Dependents	General	Personal Information	# Dependents
Orientation Date	General	Employment Information	Orientation Date
Other Phone	General	Contact Information	Other Phone
PIN	General	Edit Time Clock / Kiosk	PIN
Password	General	Edit Time Clock / Kiosk	Password
Payroll Employee Number	General	Personal Information	Payroll Emp. ID
Primary Class	General	Employment Information	Primary Class
Review Dates	General	Employment Information	Next Review Last Review	This option is for both Next Review and Last Review fields.
SSN	General	Personal Information	SSN
Secondary Class	General	Employment Information	Secondary Class
Taxes	Taxes	N/A	All fields on tab.	If the Taxes option is not selected, the Taxes tab does not appear in the Employee Maintenance screen.
Tipped	General	Employment Information	Tipped