Labor Productivity Report

Owned by Julie Leake (Unlicensed)
Last updated: Jul 05, 2019 by mhigginbotham (Unlicensed)Version comment
2 min read

The Labor Productivity Report is an excellent way for the manager to see how their operations perform from a true productivity basis. In order for this report to be correctly produced it is necessary for the LMS Administrator to work with the manager and decide how they want to review productivity for the various positions. The administrator will then attach the appropriate measurement to the KBI that is to be measured. For instance, housekeeping might want to measure rooms cleaned per shift or perhaps minutes per room. Restaurants might want to look at covers per shift or minutes per cover. Once all the factors are evaluated, a goal is determined, and entered into the [Configure Labor Structure/General Tab] tab for that job.

Click image to view a sample report.

Key Information

  • Generate the report for a day, week, month or any other time frame that meets the property's needs.
  • Look at hours per unit, minutes per unit, units per hour, or any other measure that is consistent with how you typically view output for a department.
  • Provides actual, required and standard hours along with the variances among them.  
  • Provides actual, required and standard productivity and indicates the the unit of measure employed and the relevant volume for the period being reported.
  • Provides a way to compare actual productivity to the goal that you denote.

Report Options

Option

Description

Mode

Determine whether the information is filtered by Division/Department or by Operating Code.

  • Division/Department—Display employees by Division(s) and Department(s).
    • Summarize By—Choose the level of detail displayed in the report.
  • Operating Code—Generate a report that displays operating codes. For example, chefs from three different departments can be included in the report as compared to having to look at three different department reports.

Start Date/End Date

Designate the dates for which the data should be collected for the report.

Actual

Displays actual data in the report.

Forecast

Displays forecast data in the report.

Show Productivity Goal

Displays the goal denoted in the [Configure Labor Structure/General Tab], if a goal was entered.

Running the Report

To run the report:

  1. Choose Labor from the Reports menu.
  2. Click Analysis  and select Labor Productivity. The Options dialog box appears.
  3. Select a Mode.
    • If Division/Department is selected:
      • Choose the appropriate Division and Department.
      • Choose the summarization method you wish to use, in the Summarize By field.
    • If Operating Code is selected
      • Choose the appropriate operation.
  4. Enter the Start Date and End Date by entering a date, clicking on the calendar icon and selecting a date, or using the date forward and date backward arrows.
  5. Select either Actual or Forecast.
  6. Click the Run icon. The report is displayed.

    

The Start and End Dates can also be set by using the previous date, next date, and reset date buttons.

Report Terms & Definitions

Term

Definition

Actual

Displays the actual hours from the time and attendance system.

Required

Displays the number of hours that should have been used, based on the established standards for the job and the actual volumes. This data does not include work rule inflation (shift minimums and staffing guidelines).

Standard

Displays the number of standard hours that should have been used, based on the established standards for the job and the actual volumes. This data includes work rule inflation (shift minimums and staffing guidelines).

Actual to Required

Displays the variance between actual and required hours.

Actual to Standard

Displays the variance between actual and standard hours.

Variance Standard to Required

Displays the variance between standard and required hours.

Unit of Measure

Choose which unit of measure is to be used in this report. Units of measure are used as labeling mechanisms for identifying the unit of measure that a KBI represents.

KBI Volume

Displays the total volume for the designated date range, for the KBI that is associated with the division/department/job.

Calculated: Actual

Calculates how many units of measure were actually performed.

Calculated: Required

Calculates how many units of measure were required (excluding work rule inflation).

Calculated: Standard

Calculates how many units of measure were required (including work rule inflation).

Goal

Displays the amount of the goal you configured in the [Configure Labor Structure/General Tab].



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