Configuration - version 9.16

Owned by Frank Gambino
Last updated: Dec 04, 2019
2 min read

Configuration

Work rules

Modification to the OT DT Daily, Weekly, 6th day OT, 7th Day DT Hours Distribution work rule  (17114)

The OT DT Daily, Weekly, 6th day OT, 7th Day DT Hours Distribution work rule (System Setup > Work Rules > Hours Distribution) has been updated with an Override Consecutive Days OT option for setting consecutive or nonconsecutive for either 6th day or 7th day. In previous releases, you could select 6th day and 7th day, either consecutive or nonconsecutive. Now you can specify that the 6th day is nonconsecutive and the 7th day is consecutive. 

Daily/Weekly Guaranteed Hours work rule  (17903)

The Weekly Differential work rule type (System Setup > Work Rules > Weekly Differential) now includes a Daily/Weekly Guaranteed Hours work rule. This rule ensures that the employee is paid for a minimum number of hours on a daily/weekly basis by creating a negative or positive hours-based earning.

Example: In your organization, you have salaried employees who are required to punch in to Time Clocks. Because these salaried employees typically punch in at 09:00 and out at 17:00, you want a configuration that closely matches the 8-hours-per-day, 40-hours-per-week pay model. Using the Daily/Weekly Guaranteed Hours work rule, you can specify that the employees be paid a maximum and minimum of 8 hours per day and 40 hours per week. If an employee worked at least .01 hours (that is, greater than zero) and the minimum is set to 8, the rule will create an earning for 8 hours for the day. Because the maximum is also set to 8, if the employee worked 16 hours that day, the rule will create an earning for 8 hours for the day. The same method applies to the week. If the week has a maximum and minimum of 40 hours, the generated earning will either increase or decrease to 40 hours.

Notes:

  • This work rule provides flexibility in how you configure the thresholds. You do not need to configure both a maximum and a minimum.
  • If an employee's status changes midweek, a manual adjustment may be required. For example, if an employee is terminated on a Wednesday, the calculation will still run for 40 hours.

Improved and customized warning messages in the Punch Validation work rule  (20347)

In previous releases, when an employee's punch triggered a Punch Validation warning or lockout, a generic message appeared on the Time Clock screen. This message did not provide a reason for the warning, and managers were unable to customize this message.

In this release, the Punch Validation work rule includes the following improvements:

  • Custom schedule warning and lockout messages—Administrative users responsible for work rule configuration can now write custom warning messages that appear on the Time Clock screen.
  • Improved default messages—If no custom warning message has been written, improved default messages provide more information to the employee about the reason for the rejected punch. See the table below for improved default messages.

Improved default messages

Rejected Punch TypeDefault Message
Schedule Lock OutYou are attempting to punch outside of the specified lock out range. Your punch will be recorded for Manager approval.
Schedule WarningThis punch may require manager authorization. Press Yes to perform action now. Press No to perform action later at your scheduled shift time.
Invalid Job WarningYou are trying to punch to a job you are not scheduled to work. This punch may require manager authorization. Press Yes to perform action now. Press No to perform action later at your scheduled shift time.
Invalid Job Lock OutYou are attempting to punch to a job you are not scheduled to work. Your punch will be recorded for Manager approval.
Unscheduled Lock OutYou are not scheduled at this time. Your punch will be recorded for Manager approval.

Updated versions: Version 9.16 and later.