Hours and Earnings Recap

The Hours and Earnings Recap report provides a summary of all hours including overtime/double-time hours, and certain benefit hours such as sick, vacation, holiday, and bonus pay, as well as property totals for any given date range. This report is generally run on a daily basis to know yesterday's labor cost by department. When run for an entire month it produces payroll costs by department for that period. These amounts can then be compared to the P&L generated by accounting.

Use this report to generate end of the month accruals. Once the month is over (and the clock has been polled) enter a range of dates from the first day of the last pay period in the month through the last day of the month. The amounts denoted are what you should use as your payroll accrual.

Click image to view a sample report.

Key Information

Availability—Standard report with all installations
Security—Very sensitive. Denotes employee hours and may also show employee wages.
Options—User selects date range, Employee Class, Work Class, Shift Category, whether to have Page Breaks, type of Earnings Category(ies), and can also Filter By Division, Department, or Job and Group By Division, Department, Job or Employee. User can also determine whether Rates are displayed. If you choose to Group by Employee, the report will display a column called Pay Type which displays the type of contract in effect for the employee, if applicable.
Defaults—Current pay period for all departments
Usage—Used to know labor costs and to create accruals
Data Source—System generated from time cards

Report Options

Option	Description
Display
From Date	Start date of the time frame for which the report will run.
To Date	End date of the time frame for which the report will run.
Employee Class	Which Employee Classes (which are based on criteria determined when creating Employee Sets) are included in the report. You can choose one class or All of the classes.
Work Class	Which types of work (as configured in System Setup) are included in the report. You can choose one class or All of the classes.
Shift Category	Which shift categories and corresponding hours are included in the report.
Page Breaks	How to display page breaks in the report. Options include: None Division Department
Rates	Whether rates are displayed on the report.
Select / Earning Categories	Table to select which earning categories appear in the report.
Select All	Selects all check boxes for earning categories.
De-Select All	Clears all check boxes for earning categories.
Filter
Filter Selection By	Which division(s), department(s), job(s), and employees are displayed in the report. The option you choose determines the level of detail shown. Selecting Division will only display a list of configured divisions; selecting Department will display all divisions and departments, etc.
Group Report Output By	Whether to group the report output by the following options: Division Department Job Employee Employee By Department—With this option, users can group employees by department without grouping by job.
Jobs / Select	Select the specific Jobs to be displayed in the report.

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