Tip Pools & Sub-Pools
- Julie Leake (Unlicensed)
- mhigginbotham (Unlicensed)
- Carissa Warnock (Unlicensed)
After you have created your Tip Pool Types (templates), you can create the Tip Pools.
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 Fields on the Tip Pools screen - Details pane
| Field | Description |
Name | Select the Tip Pool Type (template) on which you wish to base the Tip Pool. |
Start Date | Determine the starting date for the calculations that you want the tip pool to cover. You determined whether the end dates are by week or by pay period when you configured the Tip Pool Type. |
| End Date | Determine the ending date for the calculations that you want the tip pool to cover. You determined whether the end dates are by week or by pay period when you configured the Tip Pool Type. |
| Date Range Type | Displays the period of time over which the units are summed: by the day, an entire week, or an entire pay period which you determined when you created the Tip Pool Type associated with this tip pool. |
Total Tips | Display the amount of tip money to be allocated. |
In House % | Exclude a certain percentage of the tips from being distributed to the employees. This is helpful if the House keeps a certain amount of the tips. |
Earnings Created by | Displays the name of the person who last clicked the Create Earnings button. |
| Earnings Created on | Displays the date of when the last entry was created. |
Re-Calculate Tip Pool | Recalculate earnings after you have edited a tip pool. |
Create Earnings | Adds an entry for the earnings in the employee's record. |
Delete Earnings | Removes the earnings from the employee's record. |
Hide Employees With Zero Tips | Filter out those employees who did not earn any tips during the designated date frame. |
Fields on the Tip Pools screen - Sub-Pool Details pane
This is a summary of the information that was entered when the Sub-Pool Type was created. This table describes the fields on the Sub-Pool Details pane.
| Field | Description |
Total Tips for Sub-Pool | Displays the number generated by multiplying Total Tips by % Pool. |
Sub-Pool Hours | Displays the total number of hours allocated to the sub-pool. |
Distribution Mode | Displays the method used for distributing Total Tips (Fixed, Variable, or Guaranteed Wage). The Distribution Method was determined by the Tip Pool Type (template) used to create the Tip Pool. |
| Earnings Type | Displays the type of earnings with which this Tip Pool was associated. |
% Pool | Displays the percentage of the tips that are to be allocated to a specific Sub-Pool. If you have multiple Sub-Pools, the %Pool for all Sub-Pools must equal 100%. |
| Employee Set | Displays the group of employees for which the Tip Pool is to be applied. |
Distribute to Worked Jobs | Indicates that the earnings should be distributed to only those jobs that were worked. |
Baseline Hours/Covers/ Revenue/Points | (Variable Distribution only) Displays the number of hours that were designated as the minimum number of Hours/Covers/Revenue or Points for which an employee will be paid. |
| Hours Mode | Only visible if the Unit Type is Hours. Denotes the type of hours that are included in the calculation: Total hours Worked, Regular hours Only, or Overtime Adjusted hours. |
Fields on the Tip Pools screen - Sub-Pool table (Variable & Fixed Distributions)
| Field | Description |
Worked Hrs. | Displays the total number of hours actually worked by each employee for the specified Date Range. |
Hours | (Variable only) X Hours—Displays the minimum total number of units (Hours, Covers, Revenue, Points) that each employee will be paid for the specified Date Range. If an employee has worked more units that the Base amount, the total units worked will be listed. For example, if the Baseline number of units is 10 and the employee worked 15, the amount in this column will be 15. If the employee worked only worked for 7 units, the amount in this column will be 10. (Fixed only) Net Hours—Displays the number of hours the employee will be paid for the specified Date Range. |
| Hours Adj. | Manually enter the number of hours by which you wish the earning to be adjusted. Positive and negative numbers may be used. For example, if you wish to pay an employee for an extra hour you would enter 1. |
Factor | (Variable only) Manipulate how the tips are allocated. For example, the default Factor is 1. You can award a larger share of the allocation by increasing the Factor. Likewise, you can give an employee less than a normal share of the allocation by decreasing the Factor. For example, employees with a factor of 1.5 will get an extra one-half of a percentage point of the total tips. Clicking on the Edit icon opens a new dialog box that allows you to add/change the Factor. |
Net Hours/Covers/ Revenue/Points | (Variable only) Displays the results of the calculation of Hours + Hours Adj. × Factor. |
% Sub-Pool | Displays the percentage of the Hours allocated for each employee in the sub-pool. |
Gross Allocated Tips | Displays the amount of Total Tips that will be allocated to each employee. |
Tips Adjustments            | Manually add or subtract a specific amount to the Gross Allocated Tips. For example, if you wish to add $5.00 to the employee's tip amount, enter 5. |
Net Allocated Tips | Displays the sum of Gross Allocated Tips and Adjustments. |
| Earning | Displays the total Earning amount that the employee will receive. |
Fields on the Tip Pools screen - Sub-Pool Table (Guaranteed Wage Distribution)
| Field | Description |
Worked Hours | Displays the total number of hours actually worked by each employee for the specified Date Range. |
Guaranteed Wages | Distribute tips by first meeting a guaranteed amount and then distributing any remaining tip monies. |
Base Pay | Displays the hours worked multiplied by minimum wage. |
GW Tip | Depending on whether total tips are enough to cover guaranteed wages, this number is calculated different ways. |
Supplemental | If there aren't enough tips to cover the guaranteed wages, Supplemental is the amount contributed by the company to make up the difference. |
Over Tip | If there are more tips than what is needed for guaraneed wages, this is the amount of the remaining tips distributed to each employee. |