Hours Distribution

Hours Distribution Work Rules manage how worked hours are "distributed" within the statutory or contractual limits, based on local laws or employee contracts. They are the rules that govern how Overtime, Double Time and Bankable Contract Hours (not used in the United States of America) are classified and configured. Due to the fact that there are many locations that have multiple overtime rules that can be combined, UniFocus has developed our Hours Distribution rules to be flexible and assigned through Employee Sets to allow for multiple scenario's (IE Federal/State/Local/Union laws). You can configure and apply Over Time and Double Time multiple ways. However, it is imperative that you give the proper consideration to how these are applied as to avoid double dipping when an employee is part of two separate and distinct Employee Sets. There are two general classifications for the rules. Please note that these two classifications can't be used in conjunction with one another:

Overtime/Double Time Limits
Bankable Contract Hours

Time and Attendance has four (4) ways of distributing regular and overtime hours. All distributions can include other hours-based earnings within the configuration if you need to include PTO's or other non-worked hours in your overtime calculations.

Note that all Hours Distribution rules can be included in calculating overtime via the Earning Type Pay Mappings option.

Criteria

Daily/Weekly Overtime and Double Time

Time and Attendance has a series of rules with common ways of handling Daily/Weekly hours. The differences are all in how consecutive days worked affect Weekly OT, what positions are worked, are there any minimum hours off requirements (?), when Double Time is to be paid and what the 24 hour period is.

Regular Hours Only. Denotes that no overtime is given unless Earning Type Pay Mappings is configured to include regular hours in the OT calculations.

Rolling X Weeks OT. Awards overtime for any hours that exceed the rolling configurable limit (configured as a weekly number – 1, 2, 3...etc.) of weeks. Time and Attendance will always be looking at the current week (either for Time and Attendance or Labor Management) plus the previous 'X' weeks to determine of OT has been exceeded. There is no "Double-Dipping" on hours. This means that the week that Over Time occurs will take priority over subsequent weeks. The example below is how Over Time would be calculated based upon a setting of 3 rolling weeks. Please note the totals at the bottom of 238 Regular and 7 Over Time hours over a six week period. Even though week five looks like there should be overtime, there is not due to all overtime (four hours) for the first three-weeks being out in week three, therefore the 3 hours that make up the Weeks 3 to 5 hours above 120, has been paid during week three.

The example above is how overtime would be calculated based upon a setting of 3 rolling weeks. Please note the totals at the bottom of 238 Regular Hours and 7 OT Hours hours over a six week period. Even though week five looks like there should be overtime, there is not due to all overtime (four hours) for the first three-weeks being out in week three, therefore the 3 hours that make up the Weeks 3 to 5 hours above 120, has been paid during week three.

Earning Type Pay Mappings. Specifies any additional hours-based earnings (Sick, Holiday, Vacation, ...etc.) that are to be included in the total hours calculations.
Rolling OT Limit. Denotes the number of hours that must be worked before overtime starts.
Weeks. Denotes the number of weeks in the rolling period.
Weekly OT. Denotes that employees receive overtime for all hours worked over a weekly threshold. Overtime will be applied to the job that is being worked at the time the weekly hour threshold has been exceeded.
Earning Type Pay Mappings. Specifies any additional hours-based earnings (Sick, Holiday, Vacation, ...etc.) that are to be included in the total hours calculations.
Weekly OT Limit. Denotes the number of hours that must be worked before overtime starts.

Weekly OT. Allows you to determine whether employees receive overtime for all hours worked over 40 hours in the work week.

Check 7i Commissions. Allows you to Check (FLSA) 7i Commissions, and exempt it from overtime.
Earning Type Pay Mappings. Specifies any additional hours-based earnings (Sick, Holiday, Vacation, ...etc.) that are to be included in the total hours calculations.
Weekly OT Limit. Denotes the number of hours that must be worked before overtime starts.

Weekly Overtime - Secondary Jobs. Denotes that employees should receive overtime for all hours worked over a weekly threshold. Priority for overtime will be for secondary jobs in the reverse order in which they were worked.

Earning Type Pay Mappings. Specifies any additional hours-based earnings (Sick, Holiday, Vacation, ...etc.) that are to be included in the total hours calculations.
Weekly OT Limit. Denotes the number of hours that must be worked before overtime starts.

OT DT Daily, Weekly, 7th day in the Work Week. An overtime rule with settings for limits of daily hours, weekly hours, and consecutive days. Employees must work more than eight hours in any work day or more than 40 hours in any work week to receive overtime for all hours worked over eight hours in any work day and over 40 hours in the work week. Eight hours of labor constitutes a day of work, and employment beyond eight hours in any work day or more than six days in any work week is permissible, provided the employee is compensated for the overtime at not less than: 1. overtime for all hours worked in excess of eight hours up to and including, 12 hours in any work day, and for the first eight hours worked on the seventh consecutive day of work in a work week; and 2. double time for all hours worked in excess of 12 hours in any work day and for all hours worked in excess of eight on the seventh consecutive day of work in a work week.

Daily DT Limit. Denotes the number of daily hours worked after which double time starts.
Daily OT Limit. Denotes the number of daily hours worked after which overtime starts.
Earning Type Pay Mappings. Specifies any additional hours-based earnings (Sick, Holiday, Vacation, ...etc.) that are to be included in the total hours calculations.
Pay Double Time. Denotes whether your property pays double time.
Weekly OT Limit. Denotes the number of weekly hours after which overtime starts.

OT DT Time Daily, Weekly, 7^th Day Anytime. An overtime rule with settings for limits of daily hours, weekly hours, and consecutive days (over any period, not just pay week). Employees must work more than eight hours in any work day, or more than 40 hours in any work week, to receive overtime for all hours worked over eight hours in any work day and over 40 hours in the work week. Eight hours of labor constitutes a day of work, and employment beyond eight hours in any work day or more than six consecutive days is permissible, provided the employee is compensated for the overtime at not less than: 1. overtime for all hours worked in excess of eight hours up to and including 12 hours in any work day, and for the first eight hours worked on the seventh consecutive day of work; and 2. double time for all hours worked in excess of 12 hours in any work day and for all hours worked in excess of eight on the seventh consecutive day of work.

Consecutive Days in Work Week. Denotes whether days in the work week count toward consecutive days, or whether to use the prior pay period in the consecutive days.
Consecutive Days Limit. Denotes the number of consecutive days after overtime starts.
Daily DT Limit. Denotes the number of daily hours worked after which double time starts.
Daily OT Limit. Denotes the number of daily hours worked after which overtime starts.
Earning Type Pay Mappings. Specifies any additional hours-based earnings (Sick, Holiday, Vacation, ...etc.) that are to be included in the total hours calculations.
Max. Consecutive Days Paid. Denotes the maximum number of consecutive days that can be paid, after which the consecutive days counter resets.
Min. Time Between Shifts. Denotes the number of non-working hours that must pass between shifts. If a new shift begins before the specified number of hours has passed, OT will be paid.
Pay Double Time. Denotes whether double time for consecutive days should be paid or not.
Weekly OT Limit. Denotes the number of weekly hours after which overtime starts.

OT DT Daily, Weekly, 7^th Day Anytime (Special Weighted Job). An overtime rule with settings for limits on daily hours, weekly hours, and consecutive days. This option also allows the configuration to set a specific job to have different day of week Overtime/Double Time settings. This rule is usually used in Union environments where a contact calls for swing periods between high and low seasons. Employees must work more than eight hours in any work day or more than 40 hours in any work week to receive overtime for all hours worked over eight hours in any work day and over 40 hours in the work week. Eight hours of labor constitutes a day of work, and employment beyond eight hours in any work day or more than six consecutive days is permissible provided the employee is compensated for the overtime at not less than: 1. overtime for all hours worked in excess of eight hours up to and including 12 hours in any work day, and for the first eight hours worked on the seventh consecutive day of work; and 2. double time for all hours worked in excess of 12 hours in any work day and for all hours worked in excess of eight on the seventh consecutive day of work. Special jobs are allowed to be configured with different limits for certain days of the week. When special jobs are in effect, the limits will be a weighted average based on the con figured limits and hours worked in those jobs.

Consecutive Days in Work Week. Denotes whether days in the work week count toward consecutive days, or whether to use the prior pay period in the consecutive days.
Consecutive Days Limit. Denotes the number of consecutive days after overtime starts.
Daily DT Limit. Denotes the number of daily hours worked after which double time starts.
Daily OT Limit. Denotes the number of daily hours worked after which overtime starts.
Earning Type Pay Mappings. Specifies any additional hours-based earnings (Sick, Holiday, Vacation, ...etc.) that are to be included in the total hours calculations.
Max. Consecutive Days Paid. Denotes the maximum number of consecutive days that can be paid, after which the consecutive days counter resets.
Pay Double Time. Denotes whether double time for consecutive days should be paid or not.
Special Days of Week. Denotes the days of the week on which the special limits apply.
Special Jobs. Denotes the jobs on which the special limits apply.
Special Jobs Daily DT Limit. Denotes the number of hours after which daily double time starts for the specified special jobs.
Special Jobs Daily OT Limit. Denotes the number of hours after which daily overtime time starts for the specified special jobs.
Special Jobs Weekly OT Limit. Denotes the number of hours after which weekly overtime starts for the specified special jobs
Weekly OT Limit. Denotes the number of weekly hours after which overtime starts.

OT DT Daily, Weekly, 6th Day OT, 7^th Day DT. An overtime rule with settings for limits on daily hours, weekly hours, and consecutive days. Regular time consists of the daily OT limit or less, on any given day; and the weekly LT limit or less, for the week. Time and a half applies when hours worked exceed the daily OT limit for any given day or the weekly OT limit. Time and a half also applies to any hours, up to the daily OT limit, worked on a sixth day in a work week. Double time applies to any hours worked after the daily DT limit on any given day. Double time applies to any hours worked after the daily DT limit on a sixth day in a work week. Double time occurs on any hours on a seventh day in a work week.

Consecutive Days DT Limit. Denotes the number of consecutive days worked after which DT begins. Note that the days can cross work weeks.
Consecutive Days In Work Week. Denotes whether days in the work week count toward consecutive days, or whether to use the prior pay period in the consecutive days.
Consecutive Days Include Earning Type Pay Map. Denotes that mapped earnings should be included in the count for consecutive days.
Consecutive Days OT Limit. Denotes the number of consecutive days at which OT starts. Note that the days can cross work weeks.
Daily DT Limit. Denotes the number of daily hours worked after which double time starts.
Daily OT Limit. Denotes the number of daily hours worked after which overtime starts.
Earning Type Pay Mappings. Specifies any additional hours-based earnings (Sick, Holiday, Vacation, etc.) that are to be included in the total hours calculations.
Pay Daily DT. Denotes that DT should be paid, if the daily DT limit is reached.
Pay 6th Day DT. Denotes that DT should be paid on the sixth day, if the daily DT limit is reached.
Weekly OT Limit. Denotes the number of weekly hours after which overtime starts.

Daily, Weekly, Day Off, Consecutive day OT with Minimum Break. Regular time is time worked under the daily ot limit or less than the weekly ot limit for the week. Time and a Half occurs when more than the daily ot limit is worked on a single day or more than the weekly ot limit is worked in the weekTime and a Half also occurs when the consecutive days limit across work weeks is reached Time and a Half also occurs if any time is worked within the minimum time between shifts limitTime and a Half also occurs when a scheduled day off is worked

Consecutive Days in Work Week. True for only days in work week count toward consecutive days, false to use prior pay period in consecutive days.
Consecutive Days OT Limit. Number of consecutive days at which OT starts.
Daily OT Limit. Number of hours before daily overtime starts.
Daily Split Shift Limit. Max amount of time between 2 shifts to still be considered a split shift
Max. Consecutive Days Paid. Maximum consecutive days paid in a row, after which consecutive days counter resets.
Minimum Time Between Shifts. Minimum Time between shifts in which OT is paid if worked. (In Hours)
Pay OT on Unscheduled Day. Select to ensure that employees are paid OT if they worked on a day for which they were not scheduled.
Weekly OT Limits. Number of hours before weekly overtime starts.

OT DT Daily, Weekly, 7th Day DT All Day. An overtime rule with settings for limits on daily hours, weekly hours, and consecutive days. Regular time consists of the daily OT limit or less, on any given day; and the weekly LT limit or less, for the week. Time and a half applies when hours worked exceed the daily OT limit for any given day or the weekly OT limit. Time and a half also applies to any hours, up to the daily OT limit, worked on a sixth day in a work week. Double time applies to any hours worked after the daily DT limit on any given day. Double time applies to any hours worked after the daily DT limit on a sixth day in a work week. Double time occurs on any hours on a seventh day in a work week.

Daily DT Limit. Denotes the number of daily hours worked after which double time starts.
Daily OT Limit. Denotes the number of daily hours worked after which overtime starts.
Earning Type Pay Mappings. Specifies any additional hours-based earnings (Sick, Holiday, Vacation, ...etc.) that are to be included in the total hours calculations.
Pay Daily DT. Denotes that DT should be paid, if the daily DT limit is reached.
Weekly OT Limit. Denotes the number of weekly hours after which overtime starts.

OT Daily, Weekly, 6th Day, 7th Day DT All Day, Non-Consecutive Days. A rule to pay overtime (OT) on the 6th day worked in a workweek, even if that day is not consecutive. This work rule can also be configured to pay for 7th day double-time (DT). Regular time is defined as the daily OT limit or less on any given day and the weekly OT limit or less for the week. Time-and-a-half occurs when more than the daily OT limit hours are worked on any given day, when more than the weekly OT limit are worked in one week, or when employees work 6 days within a workweek. DT occurs when employees work any hours on the 7th day in a workweek.

Daily OT Limit. Number of daily hours worked after which overtime starts.
Weekly OT Limit. Number of weekly hours after which overtime starts
Worked Days DT Limit. Number of days after which double-time starts.
Worked Days OT Limit. Number of days after which overtime starts.

Weekly Banked Hours. An overtime rule that specifies how hours are banked. Banked hours are used when an Employee is hired to work a specific guaranteed weekly or monthly contract. In lieu of overtime, the hours are "banked" with the expectation that any hours worked over the contracted hours will be reimbursed to the employee, while any hours not worked by the employee will be made up at some time during their contracted employment. Many companies establish an expiration policy for banked hours. This policy establishes the length of time for which hours can be banked and used. If banked hours are not used before the expiration date, the employee must be paid according to the overtime rules your company has established.

Examples of the requirement to use up banked time within 3 months of the end of the pay period are as follows:

Overtime worked	Pay period ends	Banked time to be taken by
June 1st	June 30th	September 30th
August 11th	August 12th	November 12th
September 15th	September 15th	December 15th

Balance Earning. Denotes the Earning to which the balanced banked hours should be assigned.
Balance Factor. Denotes the factor that is applied against the balanced banked hours rate.
Contract Hours. Denotes the number of guaranteed weekly hours, after which hours can be banked.
Earning Type Pay Mappings. Specifies any additional hours-based earnings (Sick, Holiday, Vacation, ...etc.) that are to be included in the total hours calculations.

Contract OT. Allows you to determine whether hours in excess of the home job's contract hours for the period, are paid as OT. All hours worked on public holidays are paid at the double-time rate.

Earning Type Pay Mappings. Specifies any additional hours-based earnings (Sick, Holiday, Vacation, ...etc.) that are to be included in the total hours calculations.
Earning Types. Allows you to determine which Earning Types count toward the OT calculations.
Holiday Types. Allows you to determine which Holiday Types are public holidays and should be paid at the double-time rate.
Home Department Only. Allows you to determine whether only home department hours count towards the contract or not.
Weekly Contract Hours. Allows you to determine how many contract hours per week are used to determine the overtime hours limit.

Criteria

Daily OT Limit. Denotes the number of hours that must be worked in a day before daily OT takes affect.
Earning Type Pay Mappings. Allows you to map the earning types used in the calculations.
Earning Types. Denotes the Earning Types that count toward OT calculations.
Period OT Limit. Denotes the number of hours that must be worked in a period after which Period OT takes affect.
Period OT2 Limit. Denotes the number of hours that must be worked in a period after which Period OT2 takes affect.

Monthly and Other Types of Overtime

Time and Attendance has a series of rules that take into account overtime that is calculated for lengths of time that are greater than 7 days, such as overtime that will be calculated on a set period of rolling weeks or over a month/financial period.

Prototype - Per Month Banked Hours. An overtime rule that specifies how hours are banked. Overtime hours are accumulated and subsequently used for time off with regular pay, instead of receiving overtime pay. This work rule assumes that the number of hours contracted each month varies, therefore requires each month to have a separate configuration for contacted hours. In general, once a specific amount of hours has been worked (contract hours) every hour of overtime worked adds one hour in the bank.

January-December Contract Hours. Denotes the number of guaranteed monthly hours, after which hours can be banked.
Balance Earning. Denotes the Earning to which the balanced banked hours should be assigned.
Balance Factor. Denotes the factor that is applied against the balanced banked hours rate.
Earning Type Pay Mappings. Specifies any additional hours-based earnings (Sick, Holiday, Vacation, ...etc.) that are to be included in the total hours calculations.

Prototype - Per Month OT Hours. An overtime rule that specifies how hours in excess of the contract monthly hours, are paid.

January-December Contract Hours. Denotes the number of guaranteed monthly hours, after which hours can be banked.
Earning Type Pay Mappings. Specifies any additional hours-based earnings (Sick, Holiday, Vacation, ...etc.) that are to be included in the total hours calculations.
Earning Types. Denotes which Earning Types are used in calculating overtime.
Home Department Only. Denotes that only hours worked in the employee's Home department, are applied toward the contract.

Holiday DT. Allows you to make a pay rate adjustment to the Holiday Pay Rate if employee is in overtime. For example, if a paid Holiday occurs in a period where the employee is already in overtime, the employee was being paid for double-time and a half. In the UK, Holidays are paid at the double-time rate, so the adjustment is made to conform to this rule.

Earning Type Pay Mappings. Specifies any additional hours-based earnings (Sick, Holiday, Vacation, ...etc.) that are to be included in the total hours calculations.
Holiday Types. Allows you to determine which Holiday Types are paid at the double-time rate.

Twenty Four Hour OT. Denotes how overtime is paid for all hours worked over the 24 hour limit and over the weekly limit in the workweek.

Earning Type Pay Mappings. Allows you to map the earning types used in the calculations.
Twenty Four Hour OT Limit. Allows you to denote the number of hours that must be worked in a 24-hour period, before overtime goes into effect.
Weekly OT Limit. Allows you to denote the number of hours that must be worked before weekly overtime goes into effect.

Minimum Hours for Full Time OT. Allows you to pay double-time, if time worked is under a weekly threshold. Otherwise, the employee is paid at the standard Daily, Weekly, Consecutive Day OT rates. If employee more than eight hours in any work day, or more than 40 hours in any work week, the employee receives overtime for all hours worked over eight hours/40 hours. Eight hours of labor constitutes a day's work. Employment beyond eight hours in any work day or more than six consecutive days is permissible provided the employee is compensated for the overtime at not less than:

Overtime for all hours worked in excess of eight hours in any work day and for all the hours worked on the seventh consecutive day of work if worked over the par-time eligibility limit
Double time for all hours worked in a work week up to the maximum DT paid, and overtime for all hours worked on the seventh consecutive day of work, if worked at or below the part-time eligibility limit.

Overtime takes precedence over double time. Click here for examples.

Consecutive Days in Work Week. Allows you to determine whether only days in the work week count toward consecutive days (if selected) or whether days from the prior pay period can count toward consecutive days (if not selected).
Consecutive Days Limit. Allows you to denote the number of consecutive days after which overtime starts.
Daily OT Limit. Allows you to denote the number of hours after which daily overtime starts.
Earning Type Pay Mappings. Allows you to map the Earning Types to be used in calculations.
Enable Consecutive Day OT. Allows you to enable consecutive day overtime.
Max DT Paid. Denotes the maximum amount of double time hours for which an employee can be paid.
Max. Consecutive Days Paid. Denotes the maximum number of consecutive days that can be paid, after which the consecutive days counter resets.
Part Time Eligibility Limit. Denotes the minimum number of weekly hours below which an employee is considered part time.
Weekly OT Limit. Denotes the number of hours after which weekly overtime starts.

Hours Distribution

Hours Distribution

Criteria

Daily/Weekly Overtime and Double Time

Criteria

Monthly and Other Types of Overtime

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