The Review Time Card screen appears when you select an employee on the Review Pay Period screen. It provides information about shifts, earnings, hours, and errors. You can perform several actions on this screen.
The three main components of the Review Time Cards screen are:
Click the following link to view a video demonstrating the process of Reviewing Pay Periods and Time Cards.
Controls
This table describes the controls on the Review Time Card screen.
| Control | Description |
Add Shift | Opens the Add Shift dialog box. |
Add Earning | Opens the Add Earning dialog box. |
Approve All Earnings | Marks all Earnings without errors as approved. You can unapprove an earning that has previously been approved by clearing the check box in the Approved column of the table. |
Approve All Shifts | Approves all shifts. Marks all shifts without errors as approved. You can unapprove a shift that has previously been approved by clearing the check box in the Approved column of the table. |
Auto fill salaried hours | Enters all salaried hour data automatically. |
Filter | Opens a Filter dialog box so that you can determine whether to see only the employees with errors (Only Errors), employees whose shifts have not been approved (Not Approved), and/or employees who have shift edits that are in dispute (Only Disputed Shift Edits). |
Employee Selector | Select time card screens for different employees by doing the following:
|
Column Selector | Opens a menu with options to do the following:
|
Time card
The time card table is equivalent to viewing an employee's punch card. It displays several columns by default. You can also view or hide several additional columns. All shift times, including breaks, are editable by double-clicking in the cells. Double-clicking on a cell other than a time cell, opens the Edit Shift or Edit Earnings dialog boxes. Double-clicking in a time cell will activate the cell and you can enter a new time.
| Column | Description | Notes |
| Approved | Select the check box to approve the individual shift or earning. | Column is displayed by default. |
| Date | Date of the shift. | Column is displayed by default. |
| Earning Type | Type of earning that was created, if applicable. | Column is displayed by default. |
| Amount | Amount of the earning. | Column is displayed by default. |
| Time In | Time that the employee punched in. | Column is displayed by default. |
| Break | Time that the employee punched for break. | Column is displayed by default. |
| Back | Time that the employee punched back from break. | Column is displayed by default. |
| Time Out | Time that the employee punched out of the shift. | Column is displayed by default. |
| Note | Add a note to the shift. A yellow paper icon indicates that a note has already been added. | Column is available from the column selector. |
| Total Earnings | Calculated total based on how the Earning Type is paid × the Amount. | Column is available from the column selector. |
| Problem | A message explaining why there is a shift error. | Column is available from the column selector. |
| Total Hours | Total number of hours worked in that shift, including Earnings. | Column is available from the column selector. |
| Net OT | Total of all overtime (OT, DT, etc.) worked by the employee. | Column is available from the column selector. |
| Total Scheduled | Total number of hours the employee was scheduled for that day. | Column is available from the column selector. |
| Job | The job for which the employee was scheduled. | Column is available from the column selector. |
| Notes | Notes that were added using the Note icon. A note can also be added inline here. | Column is available from the column selector. |
| Adjusted | Adjustments that were entered on the Edit Shift screen. | |
| Approved by | Initials of the manager that approved the shift. | |
| Approved on | Date on which the shift was approved. | |
| Banked | Total number of accrued, banked hours. | |
| Category | Shift category assigned to the shift. | |
| DT | Number of hours the employee worked at the double-time rate. | |
| Day | Displays the day of the week. | |
| Hours Late | Displays the number of hours, in decimal format, that the employee is late. You can manually create a negative earning/deduction when an employee is late. | |
| Job | Job for which the punch took place. | |
| Net OT | Total overtime hours including all types of overtime hours, such as DT. | |
| OT | Hours that are paid at the regular overtime rate. | |
| OT Scheduled | Any overtime hours for which the employee was scheduled. | |
| Points | Any points that have been assessed to the employee. | |
| Reg. Scheduled | Number of regular hours for which the employee was scheduled. | |
| Regular | Denotes the number of Regular hours worked by the employee. | |
| Sch Notes | Schedule Notes—Information about employee time-off requests. | |
| Source | Whether punches were entered at the clock (indicated by a clock icon), manually (indicated by a person icon), or automatically created after punches were imported (indicated by an import icon). | |
| Total Earnings | Total of all earning types. | |
| Total Hours | Total number of hours, including OT, that the employee worked. | |
| Total Scheduled | Total number of hours, including OT, that the employee is scheduled. | |
| Worked | Total number of hours worked by the employee. |
Color codes for table cells
- Light blue highlighted columns—Indicates the columns containing earnings data.
- Light yellow highlighted columns—Indicates the columns containing punch-related data.
- Bright yellow highlighted row—Indicates overlapping or duplicate shifts.
- Red highlighted rows—Indicates shifts that have punch errors. These errors must be corrected before the shift can be approved.
- Red borders—Indicates the exact punch(es) that need to be corrected.
- Orange highlighted cells—Indicates employees who are over their scheduled hours (and by how many hours) or employees who worked and were not scheduled to work (no hours listed). Entries in these cells indicate the number of hours the employees were scheduled to work, not how many hours the employees actually worked. For example, if employees were not scheduled to work but actually did work for 8 hours, you would see 8.00 in their columns. If the employees were scheduled to work 4 hours but actually worked 6 hours, you would see a 4 in their columns.
Tabs
The tabs below the time card table provide additional information for the selected employee.
| Tab | Description | Notes |
| Scheduled Worked | Displays, in graph format, the number of hours an employee actually worked versus how many hours they were scheduled. If the employee worked a shift that spanned from the previous pay period into the current period, the graph for the current period displays a gray bar that represents the end date and hours for that spanned shift. | Read-only. |
| Job Summary | Lists the details about each job that the employee worked during the pay period. If you have the proper security permissions, you also see the average wage (Avg. Wage) for the employee. This tab also displays the information by Job or (pay) Type, for a selected date range (Week 1, Week 2, Total Period), for Total Worked, Total Scheduled, and Total Costs. If an employee has more than one job and you select Type (instead of Job), the totals reflect the amounts for all Regular Hours, OT, etc. for all jobs worked. You can also determine whether to view all jobs the employee has at all properties or just jobs they have at the current property by selecting/clearing Only Show Current Property. | |
| Audits | Displays a log of every change that was made to the employee's shift during the pay period. Clicking on the column selector/other actions ( | Read-only. |
| Rejected Punches | Displays a list of punches that were rejected by the Time Clock, and overrides the rejection. | |
| Schedules | Displays the employee's schedule information in a table format. | Read-only. |
| Points | Displays an employee's absence violations and Work Rule exceptions. Double-clicking on a violation opens the Edit window where you can manually edit the violation, as well as Excuse the violation and give a Reason Excused. | |
| Events | Displays the results of Attendance Point Events that were generated by Employee Event Work Rules. You can also manually add new Award or Violation events, as well as edit and delete events. | |
| Benefits | Displays a summary of all activity for the period, pertaining to benefits. For example, vacation accrued, hours lost due to expiration, time off requests, etc. would be listed. | Read-only. |
| Punch Corrections | Displays a list of punches that that employee corrected at the Time Clock. For example, if an employee realizes that they forgot to punch in after a break, and they go to the Time Clock and add the punch, the correction would be listed in this tab. The manager then has the opportunity to either accept or reject the correction. | |
| Disputes | Displays the following:
|