The Review Time Card screen appears when you select an employee on the Review Pay Period screen. It provides information about shifts, earnings, hours, and errors. You can perform several actions on this screen.

The three main components of the Review Time Cards screen are:

Click the following link to view a video demonstrating the process of Reviewing Pay Periods and Time Cards.

Controls

This table describes the controls on the Review Time Card screen.

Control	Description
Add Shift	Opens the Add Shift dialog box.
Add Earning	Opens the Add Earning dialog box.
Approve All Earnings	Marks all Earnings without errors as approved. You can unapprove an earning that has previously been approved by clearing the check box in the Approved column of the table.
Approve All Shifts	Approves all shifts. Marks all shifts without errors as approved. You can unapprove a shift that has previously been approved by clearing the check box in the Approved column of the table.
Auto fill salaried hours	Enters all salaried hour data automatically.
Filter	Opens a Filter dialog box so that you can determine whether to see only the employees with errors (Only Errors), employees whose shifts have not been approved (Not Approved), and/or employees who have shift edits that are in dispute (Only Disputed Shift Edits).
Employee Selector	Select time card screens for different employees by doing the following: To go to the time card for the first employee in the employee list, click the first-page arrow ( ). To go to the time card for the last employee in the employee list, click the first-page arrow ( ). To go to the time card for the previous employee in the employee list, click the previous-page arrow ( ). To go to the time card for the next employee in the employee list, click the next-page arrow ( ). To go to the time card for a specific employee, select the employee's name from the drop-down list.
Column Selector	Opens a menu with options to do the following: Specify which columns to view or hide in the time card table. You can also reset the columns to the default if you previously selected extra columns from the list. Print the time card. Export the time card as an Excel document. Select (using the More option) the details to display in the time card table. Click to enlarge this image.

Time card

The time card table is equivalent to viewing an employee's punch card. It displays several columns by default. You can also view or hide several additional columns. All shift times, including breaks, are editable by double-clicking in the cells. Double-clicking on a cell other than a time cell, opens the Edit Shift or Edit Earnings dialog boxes. Double-clicking in a time cell will activate the cell and you can enter a new time.

Note: If the employee worked a shift that spanned from the previous pay period into the current period, the time card for the current period displays the end date and time for the hours that spanned into the current pay period. This information appears in a gray row and is

Read-only.

Column	Description	Notes
Approved	Select the check box to approve the individual shift or earning.	Column is displayed by default.
Date	Date of the shift.	Column is displayed by default.
Earning Type	Type of earning that was created, if applicable.	Column is displayed by default.
Amount	Amount of the earning.	Column is displayed by default.
Time In	Time that the employee punched in.	Column is displayed by default.
Break	Time that the employee punched for break.	Column is displayed by default.
Back	Time that the employee punched back from break.	Column is displayed by default.
Time Out	Time that the employee punched out of the shift.	Column is displayed by default.
Note	Add a note to the shift. A yellow paper icon indicates that a note has already been added.	Column is available from the column selector.
Total Earnings	Calculated total based on how the Earning Type is paid × the Amount.	Column is available from the column selector.
Problem	A message explaining why there is a shift error.	Column is available from the column selector.
Total Hours	Total number of hours worked in that shift, including Earnings.	Column is available from the column selector.
Net OT	Total of all overtime (OT, DT, etc.) worked by the employee.	Column is available from the column selector.
Total Scheduled	Total number of hours the employee was scheduled for that day.	Column is available from the column selector.
Job	The job for which the employee was scheduled.	Column is available from the column selector.
Notes	Notes that were added using the Note icon. A note can also be added inline here.	Column is available from the column selector.
Adjusted	Adjustments that were entered on the Edit Shift screen.
Approved by	Initials of the manager that approved the shift.
Approved on	Date on which the shift was approved.
Banked	Total number of accrued, banked hours.
Category	Shift category assigned to the shift.
DT	Number of hours the employee worked at the double-time rate.
Day	Displays the day of the week.
Hours Late	Displays the number of hours, in decimal format, that the employee is late. You can manually create a negative earning/deduction when an employee is late.
Job	Job for which the punch took place.
Net OT	Total overtime hours including all types of overtime hours, such as DT.
OT	Hours that are paid at the regular overtime rate.
OT Scheduled	Any overtime hours for which the employee was scheduled.
Points	Any points that have been assessed to the employee.
Reg. Scheduled	Number of regular hours for which the employee was scheduled.
Regular	Denotes the number of Regular hours worked by the employee.
Sch Notes	Schedule Notes—Information about employee time-off requests.
Source	Whether punches were entered at the clock (indicated by a clock icon), manually (indicated by a person icon), or automatically created after punches were imported (indicated by an import icon).
Total Earnings	Total of all earning types.
Total Hours	Total number of hours, including OT, that the employee worked.
Total Scheduled	Total number of hours, including OT, that the employee is scheduled.
Worked	Total number of hours worked by the employee.

Color codes for table cells

Light blue highlighted columns—Indicates the columns containing earnings data.
Light yellow highlighted columns—Indicates the columns containing punch-related data.
Bright yellow highlighted row—Indicates overlapping or duplicate shifts.
Red highlighted rows—Indicates shifts that have punch errors. These errors must be corrected before the shift can be approved.
Red borders—Indicates the exact punch(es) that need to be corrected.
Orange highlighted cells—Indicates employees who are over their scheduled hours (and by how many hours) or employees who worked and were not scheduled to work (no hours listed). Entries in these cells indicate the number of hours the employees were scheduled to work, not how many hours the employees actually worked. For example, if employees were not scheduled to work but actually did work for 8 hours, you would see 8.00 in their columns. If the employees were scheduled to work 4 hours but actually worked 6 hours, you would see a 4 in their columns.

Tabs

The tabs below the time card table provide additional information for the selected employee.

Tab	Description	Notes
Scheduled Worked	Displays, in graph format, the number of hours an employee actually worked versus how many hours they were scheduled. If the employee worked a shift that spanned from the previous pay period into the current period, the graph for the current period displays a gray bar that represents the end date and hours for that spanned shift.	Read-only.
Job Summary	Lists the details about each job that the employee worked during the pay period. If you have the proper security permissions, you also see the average wage (Avg. Wage) for the employee. This tab also displays the information by Job or (pay) Type, for a selected date range (Week 1, Week 2, Total Period), for Total Worked, Total Scheduled, and Total Costs. If an employee has more than one job and you select Type (instead of Job), the totals reflect the amounts for all Regular Hours, OT, etc. for all jobs worked. You can also determine whether to view all jobs the employee has at all properties or just jobs they have at the current property by selecting/clearing Only Show Current Property.
Audits	Displays a log of every change that was made to the employee's shift during the pay period. Clicking on the column selector/other actions ( ) icon in the Audit tab gives you the option of printing or exporting the log.	Read-only.
Rejected Punches	Displays a list of punches that were rejected by the Time Clock, and overrides the rejection.
Schedules	Displays the employee's schedule information in a table format.	Read-only.
Points	Displays an employee's absence violations and Work Rule exceptions. Double-clicking on a violation opens the Edit window where you can manually edit the violation, as well as Excuse the violation and give a Reason Excused.
Events	Displays the results of Attendance Point Events that were generated by Employee Event Work Rules. You can also manually add new Award or Violation events, as well as edit and delete events.
Benefits	Displays a summary of all activity for the period, pertaining to benefits. For example, vacation accrued, hours lost due to expiration, time off requests, etc. would be listed.	Read-only.
Punch Corrections	Displays a list of punches that that employee corrected at the Time Clock. For example, if an employee realizes that they forgot to punch in after a break, and they go to the Time Clock and add the punch, the correction would be listed in this tab. The manager then has the opportunity to either accept or reject the correction.
Disputes	Displays the following: Results of punches that have been manually modified and the employee's response. Whenever a modification is made to Time Card, the employees are notified and they can accept or dispute the change. For example, if an employee forgets to punch in and the manager manually enters a punch-in time, the employee can either accept the change or reject it. If the manager puts in an incorrect punch-in time, the employee can dispute the manager's adjustment. Results of earning dispute acknowledgments that employees entered in Time Clock. Whenever managers edit employees' earnings, the edits appear when the employees log in to a Time Clock. Employees can accept or dispute edits to earnings.

Other Daily Operations:

Related topics:

Review Time Cards
Approving shifts in an employee's time card
Earnings
Earnings Wizard
Editing/Adding Shifts
Shift Errors

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