The Generate Projected Hours task lets you generate a forecast for the number of hours required to meet projected business volumes. Based on the configuration of each job, LMS determines how many hours of labor will be needed to meet the projected volumes. In its simplest form it works like this: if it takes a Room Attendant 30 minutes to clean each occupied room, and 100 occupied rooms are projected, then the system forecasts 50 labor hours (pure work requirement) for the Room Attendant job. This explanation does not take into consideration all factors that can affect a job, such as minimum shift, fixed work that must be done at the start or close of each shift, lunch breaks, and KBIs (other than Yesterday's Occupied rooms) which might affect the tasks to be performed.
Fields on the Generate Projected Hours dialog box
This table describes the fields and controls for this dialog box.
| Field | Description | Notes |
| Division/Department/Job | Allows you to denote the Division, Department and Job for which you wish to generate the hours. | |
| Standard Set | Allows you to select the standard set that you wish to use. | If a standard set is configured to not be used in projected hours calculation (System Setup > Standard Sets), it is not available in the drop-down list. |
| Clear Schedules | Removes all employees from the schedule. | |
| Recalculate KBIs | Denotes that KBI data should be recalculated because changes were made after the schedule was generated | This check box appear only if you have Administrator permission. |
| Log Work Calculations | Sends information to a database that allows Tech Support to troubleshoot internal calculations. | |
| Start Date/End Date | Allows you to determined the dates on which the hours are generated. |
Generating Standard Hours
To perform the Generate Standard Hours task:
- Choose Actuals (found under Labor) from the main menu.
- Click the Start/Update button next to Generate Standard Hours in the task list.
- Select the Division, Department, Job and/or Standard Set for which you wish to generate standards.
- Select or de-select Clear Schedules, Recalculate KBIs and/or Log Work Calculations.
- Select a Start Date if different than the default.
- Click the OK button.
Generating Projected Hours
To generate labor forecasts:
- Choose Planning (found under Labor) from the main menu.
- Click the Display Advanced Options button.
- Click the Start/Update button next to Generate Projected Hours in the task list.
- Select the Division, Department, and Job for which you wish to generate hours, or leave the default <All> selection to generate hours projected for the entire property.
- Select a Standard Set if applicable.
- Select or de-select the Clear Schedules, Recalculate KBIs and/or Log Work Calculations. (Note: see note below for more information.)
- Choose the Start Date and End Date for the projected hours.
- Click the OK button.
Important
If you select the Clear Schedules option any schedules previously generated during the period, will be cleared. You will then need to go through the Generate Schedules process again. If you do not select Clear Schedules, the current schedule will not be modified. If you wish to make changes in the schedule based on the new projected hours, you will need to make the changes in the schedule manually.