Generate Projected Hours

Owned by Julie Leake (Unlicensed)
Last updated: Sept 05, 2019 by Frank Gambino
2 min read

The Generate Projected Hours task lets you generate a forecast for the number of hours required to meet projected business volumes. Based on the configuration of each job, LMS determines how many hours of labor will be needed to meet the projected volumes. In its simplest form it works like this: if it takes a Room Attendant 30 minutes to clean each occupied room, and 100 occupied rooms are projected, then the system forecasts 50 labor hours (pure work requirement) for the Room Attendant job. This explanation does not take into consideration all factors that can affect a job, such as minimum shift, fixed work that must be done at the start or close of each shift, lunch breaks, and KBIs (other than Yesterday's Occupied rooms) which might affect the tasks to be performed.

Fields on the Generate Projected Hours dialog box

FieldDescriptionNotes
DivisionSelect a division from the drop-down list.
DepartmentSelect a department from the drop-down list.
JobSelect a job from the drop-down list.
Standard SetSelect the standard set that you want to use.
If a standard set is configured to not be used in projected hours calculation (System Setup > Standard Sets), it is not available in the drop-down list.
Clear SchedulesRemoves all employees from the schedule.
Recalculate KBIsDenotes that KBI data should be recalculated because changes were made after the schedule was generated.This check box appear only if you have Administrator permission.
Log Work CalculationsSends information to a database where Tech Support can troubleshoot internal calculations.
Start DateDate on which to start generating the projected hours.
End DateDate on which to stop generating the projected hours.
Buttons
OKGenerates the projected hours.
CancelCancels the task and closes the dialog box.

Running the Generate Projected Hours task

  1. In the toolbar, click the Main Menu icon (  ).
  2. From the drop-down list, under the Labor section, select Planning.
    The Planning screen appears in a separate tab.
  3. In the Generate Projected Hours row, click Update/Start.
    The Generate Projected Hours dialog box appears.
  4. Select the Division, Department, and Job to generate hours, or leave the default All selection to generate hours projected for the entire property.
  5. Select a Standard Set if applicable.

  6. Select or de-select the Clear Schedules, Recalculate KBIs, and/or Log Work Calculations.

    Note: If you select the Clear Schedules option, any schedules previously generated during the period will be cleared. You will need to go through the Generate Schedules process again. If you do not select Clear Schedules, the current schedule will not be modified. If you want to make changes in the schedule based on the new projected hours, you will need to make the changes in the schedule manually.

  7. Select a Start Date and an End Date for the projected hours.
  8. Click OK.
    The dialog box closes and a status window appears.


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