Adding a Time Off Request

Add an employee time off request by doing the following:

1. Access the Time Off Request screen by doing one of the following:
   1. In the toolbar, click the Main Menu icon ( ).
   2. From the drop-down list under the Time and Attendance section, select Employee Requests.
      The Employee Requests screen appears in a separate tab.
      Or
   1. On the home screen, click Daily Operations.
   2. Click the Employee Request icon ( ).
      The Employee Requests screen appears in a separate tab.
2. If Time Off Requests is not already selected:
   • From the Request Type drop-down list, select Time Off Requests.
     The Time Off Requests screen appears.
3. Click Add Request.
4. Do one of the following to select an employee:
   

   1. In the search field, type either the name of an employee or the employee's ID number.

   2. Click Next.
      The Add Time Off Request dialog box appears.
      Or
   • Double-click an employee name.
     The Add Time Off Request dialog box appears.

5. Complete the fields.

   For more information, see Add Time Off Request dialog box.

   Caution: If a request is pending or denied, the schedule does not recognize it. You must also have a paid amount entered to change the amount paid within the start and end dates on the calendar. A time off request cannot be more than 3 months at a time.

   If you enter an amount of time to be paid time off, the calendar at the bottom of the screen will present the selected dates chosen. It auto-fills the Hours field on each day with an amount to be paid until everyday has an amount. The job type is also displayed.

6. Use the drop-down list to select a different job.

7. If you want to fine-tune the amount of paid hours, do the following:

   1. In the Hours field, input the paid amount for a particular day.

      You cannot exceed the amount of hours you input.

   2. If you do not want the employee to be paid a certain day, click Paid. This removes the paid hours associated with that day.

      Note: The Paid button displays the amount of paid time an employee receives for a certain day. The Off button represents the days that the employee does not get paid for time off.

8. If the employee works multiple jobs during the time off request, complete the following steps:

   1. Click the Add/Edit Multiple Request icon ( ) to enter paid times for multiple jobs.
      The Add TOR Distributions dialog box appears.

      Fields	Descriptions	Default Value
      Job	From the drop-down list, select a job.	The default values for this field depend on what the job of the employee.
      Earnings Type	Type of time off.	The default values for this field depend on what kind of pay type the employee has.
      Amount	Amount of paid time off.
      Hours	Amount of paid time off for a set amount of hours.

   2. Complete the fields as necessary.

   3. Click OK.
      The Add TOR Distributions dialog box closes. The Add Time Off Request dialog box reappears.
9. Click Finish.
   The Add Time Off Request dialog box closes and a new request is added.

Add Time Off Request dialog box

This table describes the fields for this dialog box.