Best Practices for Administering STAFFScope using survey codes

• Print the Survey Code spreadsheet.
• Cut the printed version such that each code/URL and department designation displays on one slip of paper.
• Place slips of paper with the same department/sub-department in the same container.  You may use an envelope, hat, bowl etc… to store the codes.
• Label the envelope, hat, bowl, etc… with the department and sub-department.
• When an associate is ready to take the survey, have them choose from the appropriate container for their department/sub-department.
• Check off of your master list to indicate that the person has taken the survey.
• DO NOT WRITE THE CODE NUMBER NEXT TO THE INDIVIDUAL'S NAME.  This process ensures that associates are provided the maximum degree of confidentiality.
• Securely store codes when the survey is not being administered.
• LINK TO THE SURVEY:  http://survey.unifocus.com (this URL is included on each slip of paper from the code sheet)
• The employee simply enters the code and clicks on Take Survey.
• They can change the language in the top right hand corner of the survey.

• Each code can only be used once. You do not need to keep codes after they have been used.

Remember – Three people in any sub-department must respond for sub-department scores to display separately on your reports. All responses are included for overall scores.