Responding to a Shift Request

Managers can rearrange employees schedules based on when they are scheduled for a shift. Once a request is responded to, the schedule for the employee is immediately updated.

To respond to a shift request:

Access the Time Off Request screen by doing one of the following:
1. In the toolbar, click the Main Menu icon ( ).
2. From the drop-down list under the Time and Attendance section, select Employee Requests.
  The Employee Requests screen appears in a separate tab.
  Or
1. On the home screen, click Daily Operations.
2. Click the Employee Request icon ( ).
  The Employee Requests screen appears in a separate tab.
From the Requests Type drop down list, select Shift Requests.
The Shift Requests screen appears.
Respond to an request by doing one of the following:
1. Click an employee name.
2. Click Edit Request.
  A dialog box appears. The name of the dialog box depends on the type of shift request that you are responding to.
  Or
- Double click an employee name.
  A dialog box appears. The name of the dialog box depends on the type of shift request that you are responding to.
Complete the fields as necessary.
The fields in the dialog box depend on the type of shift request that you are responding to. For more information, see Edit Shift Request dialog box.
Click OK.
The dialog box closes and the schedule for the employee is immediately updated.

Edit Shift Request dialog box

This table describes the fields for the Edit Shift Request dialog boxes. The name of the dialog box and the fields that you see depend on which type of shift request you are responding to.

Fields	Descriptions	Notes
Employee Section
Name	Name of employee.	Unable to render {include} The included page could not be found.
Entered on	Date on which the request was submitted.	Unable to render {include} The included page could not be found.
Comments	Comments made by the employee.	Unable to render {include} The included page could not be found.
Shift Swap Details Section
Conflicts	Conflicts with the request.	Unable to render {include} The included page could not be found.
Cost of Swap	Employee's rates of pay are compared to determine the dollar value variance of the swap request.	Unable to render {include} The included page could not be found.
Shift Details Section
Starts	Date and time when the shift starts.	Unable to render {include} The included page could not be found.
Ends	Date and time when the shift ends.	Unable to render {include} The included page could not be found.
Duration	The length of the shift.	Unable to render {include} The included page could not be found.
Job	Name of job.	Unable to render {include} The included page could not be found.
Assignment	If applicable, displays the assignment.	Unable to render {include} The included page could not be found.
Scheduled	If applicable, displays the current number of hours that an employee has scheduled.	Unable to render {include} The included page could not be found.
Schedule after Drop	If applicable, displays the number of hours that an employee has scheduled after they drop a shift.	Unable to render {include} The included page could not be found.
After Assumption	If applicable, displays the number of hours that an employee is scheduled for after picking up a shift or swapping a shift.	Unable to render {include} The included page could not be found.
Request Status Section
Status	Select the status to one of the following: Pending Approved Denied
Send Email notification to employee	Sends an email to the employee.
Email Sent	States if the email was sent to the employee.	READ-ONLY
Changed by	Name of the manager that changed the request.	READ-ONLY
Changed on	Date in which the request was changed on.	READ-ONLY
Email Sent On	Date in which the email notification was sent.	READ-ONLY
Comments	Make comments to the employee.
Select Employee For Give Away Shift Section
Select Column	Select the check box next to the name of an employee.	Only available on the Give Away Request dialog box.
Employee Name Column	Name of employee.	Only available on the Give Away Request dialog box.
Status Column	Status of request.	Only available on the Give Away Request dialog box.
Buttons
OK	If approved, schedules shift to employee. If pending or denied, then the employee is not scheduled for the shift.
Cancel	Cancels the shift request.