Managers can rearrange employees schedules based on when they are scheduled for a shift. Once a request is responded to, the schedule for the employee is immediately updated.
- Access the Time Off Request screen by doing one of the following:
- In the toolbar, click the Main Menu icon (
). - From the drop-down list under the Time and Attendance section, select Employee Requests.
The Employee Requests screen appears in a separate tab.
- On the home screen, click Daily Operations.
- Click the Employee Request Icon (
).
The Employee Requests screen appears in a separate tab.
- In the toolbar, click the Main Menu icon (
- From the Requests Type drop down list select Shift Requests.
The Shift Requests screen appears. - Respond to an request by doing one of the following:
- Click an employee name.
- Click Edit Request.
A dialog box appears. The name of the dialog box depends on the type of shift request to which you are responding to.
- Double click an employee name.
A dialog box appears. The name of the dialog box depends on the type of shift request to which you are responding to.
- Complete the fields as necessary.
The fields in the dialog box depend on the type of shift request to which you are responding to. - Click OK.
The dialog box closes and the schedule for the employee is immediately updated.
Shift Request dialog boxes
This table describes the fields and controls found for Shift Request dialog boxes.
| Fields | Descriptions | Notes |
| Employee Section | ||
| Name | Found in all dialog boxes | READ-ONLY |
| Entered on | Date of which the request was submitted. | READ-ONLY |
| Comments | Comments by the employee. | READ-ONLY |
| Shift Swap Details Section | ||
| Conflicts | Conflicts with the request. | READ-ONLY |
| Cost of Swap | Gain or lose pay per hour based on the shift. | READ-ONLY |
| Shift Details Section | ||
| Starts | Date and time of when the shift starts. | READ-ONLY |
| Ends | Date and time of when the shift ends. | READ-ONLY |
| Duration | The length of the shift. | READ-ONLY |
| Job | Name of job. | READ-ONLY |
| Assignment | If applicable, displays the assignment | READ-ONLY |
| Scheduled | If applicable, displays the current number of hours that an employee has scheduled. | READ-ONLY |
| Schedule after Drop | If applicable, displays the number of hours that an employee has scheduled after they drop a shift. | READ-ONLY |
| After Assumption | If applicable, displays the number of hours that an employee is scheduled for after picking up a shift or swapping a shift. | READ-ONLY |
| Request Status Section | ||
| Status | Select the status to one of the following:
| |
| Send Email notification to employee | Sends an email to the employee. | |
| Email Sent | States if the email was sent to the employee. | READ-ONLY |
| Changed by | Name of the manager that changed the request. | READ-ONLY |
| Changed on | Date in which the request was changed on. | READ-ONLY |
| Email Sent On | Date in which the email notification was sent. | READ-ONLY |
| Comments | Make comments to the employee. | |
| Select Employee For Give Away Shift Section | ||
| Select Column | Select the check box next to the name of an employee. | Only available on the Give Away Request dialog box. |
| Employee Name Column | Name of employee. | Only available on the Give Away Request dialog box. |
| Status Column | Status of request. | Only available on the Give Away Request dialog box. |
| Buttons | ||
| OK | If approved, schedules shift to employee. If pending or denied, then the employee is not scheduled for the shift. | |
| Cancel | Cancels the availability request. | |