Depending on the type of Time Clock(s) you use, data is entered into the system in one of two ways: polling the time clocks or automatic transmission. If your clock(s) require polling, you must initiate the process on the Manage Time Clocks screen. If your clock(s) automatically transmit, the process is automatically initiated.
Polling Time Clocks
For each clock that you have that requires polling, the program will call the clock through the PBX switchboard. Some properties have a time clock that is directly plugged into the computer and does not use the modem. Additionally, your property may use a direct phone line to call another direct line that is connected to the time clock. Regardless of the configuration of the connectivity of the clock, to poll the clock you must initiate the process. The clocks are not real time polling nor do they poll on their own.
To perform the polling process you select the time clock(s) you wish to poll, and click the Poll button. You can also Import data from an outside source.
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Fields on the Manage Time Clock screen
| Field | Description | Notes |
| Selected | Check box to select Time Clock | |
Time Clock | Lists the time clocks currently installed on your system. | READ-ONLY. |
Active | Denotes whether the time clock is being used. | READ-ONLY. |
Last Polled | Denotes the last date that data was manually requested (polled) from the clock(s). Only certain types of clocks require you to poll data. If you do not have this type of clock, this column will always be blank. | READ-ONLY. |
Last Heartbeat | Denotes the last time the clock transmitted data. This type of clock automatically transmits data according to a set schedule. When the clock transmits data it is called a heartbeat. Only certain types of clocks work in this fashion. If you do not have this type of clock, this column will always be blank. | READ-ONLY. |
| IP Address | IP address of the Time Clock. | READ-ONLY. If the Time Clock does not have an IP address, this field is empty |
| Buttons | ||
| Select All | Selects check boxes for all Time Clocks. | |
| De-Select All | Clears check boxes for all Time Clocks. | |
Poll | Starts the polling process that pulls data from the clock. | If you click this button but do not have the type of clock that requires polling, nothing will happen. |
Import | Allows you to import a file. Each clock creates a .csv (or similar) file that can be imported via this process. | |
| Polling Status | ||
| Status bar | Displays status of manual polling | |
| Clock list | List of Time Clocks being polled. | |