Adding a Time Off Request

Add a employee request by doing the following:

1. Access the Time Off Request screen by doing one of the following:
   1. In the toolbar, click the Main Menu icon ( ).
   2. From the drop down list under the Time and Attendance section, click Employee Requests.
      The Employee Requests screen appears in a separate tab.
   Or
   1. On the home screen, click Daily Operations.
   2. Click the Employee Request Icon ().
      The Employee Requests screen appears in a separate tab.
2. If Time Off Requests is not already selected: From the Request Type drop-down menu, select Time Off Requests.
   The Time Off Requests screen appears.
3. Click Add Request.
4. Do one of the following to search for an employee:
   

   1. Use the search toolbar to enter the name of an employee or search for an employee by their ID number.

   2. Click Next.
      The Add Time Off Request dialog box appears.
   Or
   
   • Double click an employee name.
     The Add Time Off Request dialog box appears.

5. Fill in the fields.

   For more information, see  Add Time Off Request dialog box.

   Caution: If a request is pending or denied then the schedule does not recognize it. You must also have a paid amount inputted in order to change the amount paid within the start and end dates on the calendar. A time off request can not be more than 3 months at a time.

   If you input a paid time the calendar at the bottom of the screen will present the selected dates chosen. It fills the Hours field with an amount paid automatically until everyday has an amount. The job type is also displayed.

6. Use the drop-down list to select a different job.

7. If you want to fine tune the amount of paid hours then do the following:

   1. In the Hours field, input the paid amount for a particular day.

      You can not exceed the amount of hours you input.

   2. If you want the employee to not get paid a certain day click Paid.

      Note: The Paid button displays the amount of paid time an employee gets for a certain day. The Off button represents the days that the employee does not get paid for time off.

8. If the employee works multiple jobs during the time off request, complete the following steps:

   1. Click the Add/Edit Multiple Request icon ( ) to enter paid times for multiple jobs.
      The Add TOR Distributions dialog box appears.

      Fields	Descriptions	Default Value
      Job	From the drop down menu, select a job.	The default values for this field depend on what the job of the employee.
      Earnings Type	Type of time off.	The default values for this field depend on what kind of pay type the employee has.
      Amount	Amount of paid time off.
      Hours	Amount of paid time off for a set amount of hours.

   2. Complete the fields as necessary.

   3. Click OK.
      The Add TOR Distributions dialog box closes. The Add Time Off Request dialog box reappears.
9. Click Finish.
   The Add Time Off Request dialog box closes and a new request is added.

Add Time Off Request dialog box

This table describes the fields found in this dialog box.