Selected Event Details pane - field descriptions

The Selected Event Details pane contains detailed information about the event that you select in the Event Order pane. Most of the information that appears in this pane is imported from your company's Event Management System (EMS). You use the Selected Event Details pane to review and edit events. If you edit fields in this pane, the updated information appears in the Event Orders pane.

The following buttons appear at the top of the Selected Event Details pane:

Button	Description	Notes
Expand All	Expands all sections in the Selected Event Details pane.	Default: When you open the Selected Event Details pane, only event information and details sections are expanded.
Collapse All	Collapses all sections in the Selected Event Details pane.	The event information section at the top of the Selected Event Details remains expanded if you click Expand All.

Although sections and fields for this pane vary depending on the selected event in an event order, you typically see the following sections:

Event information section

This section provides general details about the event. The header for this section is the event order number and the name of the event.

Field	Description	Notes
Controls in section header
Collapse	Click to collapse the event information section.	Default: Event information section is expanded. This icon appears only if the section is expanded.
Expand	Click to expand the event information section.	This icon appears only if the section is collapsed.
Event Order - details
EO #	Unique identification number for the event order. Edit this field by changing the value directly in the field or by using the up and down arrows to the right of the field to increase or decrease the value by increments of one.	Although editable, the EO# should not be changed.
Event Order	Title of the event order.
Status	Status of the event order. Statuses include: Canceled Definite IGNORE Prospect Tentative
Start Time	Start date and time of the event. Date – Starting date of the event order. Edit this field by changing the value in the field or by selecting the date from the fly-out calendar menu. Time – Starting time of the event order. Edit this field by changing the value in the field or by selecting the time from the drop-down menu.
End Time	End date and time of the event.. Date – End date of the event order. Edit this field by changing the value in the field or by selecting the date from the fly-out calendar menu. Time – End time of the event order. Edit this field by changing the value in the field or by selecting the time from the drop-down menu.
Rooms	Click the Rooms section header to sort by rooms.
Icon column	(Flag icon) – Indicates that an event is "dirty," meaning that work content needs to be generated or regenerated for the event.	To quickly generate work content for this event, click the flag icon ( ).
Icon column	(Exclamation mark icon) - Event exception (exc.) – Indicates that there is missing information or a potential problem.
Room column	List all the rooms where all events for an event order will occur.	The value in the field is READ-ONLY.
EMS Information and Events	Click the Event # section header to sort by unique identification number of the event in the customer's Event Management System (EMS). Click the Events section header to sort by events.
Event #	Unique identification number of the event in the customer's Event Management System (EMS).
Event	Name of the event.	The value in the field is READ-ONLY.

Details

Headings for this section vary depending on the type of event and event details. This section provides specific details about the event selected in the EMS section.

Field	Description	Notes
Controls in section header
View Work Details	Opens Work Details dialog box. You use this dialog box to review setup and service work related to the selected event. For more information, see Work Details dialog box - field descriptions.
Collapse	Click to collapse the section.	Default: When you open the Selected Event Details pane, only event information and details sections are expanded. This icon appears only if the section is expanded.
Expand	Click to expand section.	This icon appears only if the section is collapsed.
Details - main section
Ignore	Check box to ignore this specific event in the event order. Ignoring an event ensures that the UniFocus software will not calculate labor for the event.
Event	Name or title of the event.
Date	Date on which the event occurs. Edit this field by changing the value in the field or by selecting the date from the fly-out calendar menu.
Start Time	Start time of the event. Edit this field by changing the value in the field or by selecting the time from the drop-down menu.
End Time	End time of the event. Edit this field by changing the value in the field or by selecting the time from the drop-down menu.
Room	Room where the event occurs. Edit this field by selecting a room from the drop-down menu.
Style	Setup style of the event. Edit this field by selecting a style type from the drop-down menu.
Theme	Overriding theme of the event. Edit this field by selecting a theme type from the drop-down menu.
Planned	Number of attendees planned to attend the event. Edit this field by changing the value directly in the field or by using the up and down arrows to the right of the field to increase or decrease the value by increments of one.
Guaranteed	Number of attendees guaranteed to attend the event. Edit this field by changing the value directly in the field or by using the up and down arrows to the right of the field to increase or decrease the value by increments of one.
Set	Set guest count. Edit this field by changing the value directly in the field or by using the up and down arrows to the right of the field to increase or decrease the value by increments of one.
Actual	Actual guest count. Edit this field by changing the value directly in the field or by using the up and down arrows to the right of the field to increase or decrease the value by increments of one.

Resources

The Resources section lists the type and number of resources required for the event. Resources include items and supplies like tables, chairs, podiums, power strips, microphones, and whiteboards.

Field	Description	Notes
Controls in section header
Add Resource	Opens the New Event Resource dialog box. Use this dialog box to add a new resource. For more information, see New Event Resource dialog box - field descriptions.
Delete Resource	Deletes resource.
Collapse	Click to collapse the section.	This icon appears only if the section is expanded.
Expand	Click to expand section.	This icon appears only if the section is collapsed.
Resources - table
Ignore	Check box to ignore resource and count.
Count	Number of resources needed. Edit this field by changing the value directly in the field or by using the up and down arrows to the right of the field to increase or decrease the value by increments of one.
Resource	Name of the resource.	READ-ONLY.

Functions

Functions are the activities associated with events. Examples include meals, breaks, and bars. Functions are automatically added to events based on a number of EMS criteria, such as event type, room, menu notes, and beverage notes. You can manage functions in this section.

Field	Description	Notes
Controls in section header
	Opens the View Event Tasks dialog box. For more information, see View Event Tasks dialog box - field descriptions.
Add Function	Opens the New Event function dialog box. For more information, see New Event Function dialog box - field descriptions.
Collapse	Click to collapse the section.	This icon appears only if the section is expanded.
Expand	Click to expand section.	This icon appears only if the section is collapsed.
Functions - main section
Function	Name of the function.
Start Time	Start time of function. Edit this field by changing the value directly in the field or by using the up and down arrows to the right of the field to increase or decrease the value by increments of one.
End Time	End time of function. Edit this field by changing the value directly in the field or by using the up and down arrows to the right of the field to increase or decrease the value by increments of one.

Exceptions

The Exceptions section lists event exceptions or problems with the event.

Field	Description	Notes
Controls in section header
Collapse	Click to collapse the section.	This icon appears only if the section is expanded.
Expand	Click to expand section.	This icon appears only if the section is collapsed.
Exception	Click Exception section header to sort by exceptions types.
Exception	An explanation of the type of exception. Examples include: Missing guest count. Missing setup style. Overlapping events exist. Undesirable style.	The value in the field is READ-ONLY.

Notes

The Notes section displays tabs with various types of notes that were entered in your EMS.

Field	Description	Notes
Controls in section header
Collapse	Click to collapse the section.	This icon appears only if the section is expanded.
Expand	Click to expand section.	This icon appears only if the section is collapsed.
Icon	Click an icon tab to open each type of notes
(Wrench icon)	Setup Notes – Contains notes about event setup. For example, this section might include a list of items such as notepads, pens, and candles.	All notes that appear under this tab are READ-ONLY.
(Wine glass icon)	Beverage Notes – Contains notes about beverages for the event.	All notes that appear under this tab are READ-ONLY.
(Camera icon)	A/V Notes – Contains notes about audio and video for the event.	All notes that appear under this tab are READ-ONLY.
(Menu icon)	Menu Notes – Contains notes about the menu for the event. This section might contain the full menu for the event.	All notes that appear under this tab are READ-ONLY.
(Page icon)	Other Notes – Contains miscellaneous notes about the event.	All notes that appear under this tab are READ-ONLY.