This report prints a recap of each employee's wages, hours, and miscellaneous earnings for the period specified, usually the pay period. Employees who work more than one department show up in each department they work in. This is the report used as a final record and verification that all data is entered and each employee is correct before closing the pay period. This report is used to balance to your payroll processor when a pay data interface is used. (Note: some corporate offices prefer the report sorted by employee file number.)
Click image to view a sample report.
Key Information
- Availability—Standard report with all installations
- Security—Very sensitive. Denotes payroll by employee and shows wages.
- Options—User selects date range, employee class, work class, to include deductions or not, and can filter by division/ department/job and summarize by department
- Defaults—Current pay period for all departments with no deductions
- Usage—Use at the end of the pay period to distribute to department heads
- Data Source—System generated from time cards
Report configuration options
| Field | Description | Notes |
| Display | ||
| By Pay Period | Select to run the report for a specific pay period. | Default: By Pay Period is selected. |
| Pay Period | From the drop-down list, select a pay period for which to run the report. | This field appears only if By Pay Period is selected. |
| By Custom Dates | Select to run the report for a specified date range. | |
| Start Date | Start date of the date range for which to run the report. Either enter a date in the field or select the date from the calendar menu. | This field appears only if By Custom Dates is selected. |
| End Date | End date of the date range for which to run the report. Either enter a date in the field or select the date from the calendar menu. | This field appears only if By Custom Dates is selected. |
| Group Report Output By | Select the labor structure level by which to group report information. | |
| Include all employee data | Select to include employee information in the generated report. | |
| Filter | ||
| Filter Selection By | Select the labor structure level by which to filter entries in the Job / Select tree menu. | |
| Job / Select | Select the check box for each labor structure level to include in the report | The organization of the tree menu depends on your selection in the Filter Selection By drop-down menu. |
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