Adding a Time Off Request

Caution: Once you add a request, you can not delete it later.

Add a employee request by doing the following:

Access the Time Off Request screen by doing one of the following:
1. In the toolbar, click the Main Menu icon ( ).
2. From the drop down list under the Time and Attendance section, click Employee Requests.
  The Employee Requests screen appears in a separate tab.
Or
1. On the home screen, click Daily Operations.
2. Click the Employee Request Icon ().
  The Employee Requests screen appears in a separate tab.
From the Request Type drop down list, click Time Off Requests.
The Time Off Requests screen appears.
Click Add Request.
Do one of the following to search for an employee:
1. Use the search toolbar to enter the name of an employee or search for an employee by their ID number.
2. Click Next.
  The Add Time Off Request dialog box appears.
Or
- Double click an employee name.
  The Add Time Off Request dialog box appears.
Fill in the fields.
The calendar at the bottom of the screen will present the selected dates chosen. It fills the Hours field with an amount paid automatically until everyday has an amount.
Note: You can not exceed the amount of hours you input.
Optionally, in order to change the amount paid for a particular day do the following:
1. In the Hours field on any day, enter the amount of paid time manually.
2. If you want the employee to not get paid a certain day click Paid.

If the employee works multiple jobs during the time off request, complete the following steps:

Click the Add/Edit Multiple Request icon () to enter paid times for multiple jobs.
The Add TOR Distributions dialog box appears.

Fields	Descriptions	Default Value
Job	From the drop down menu, select a job.	The default values for this field depend on what the job of the employee.
Earnings Type	Type of time off.	The default values for this field depend on what kind of pay type the employee has.
Amount	Amount of paid time off.
Hours	Amount of paid time off for a set amount of hours.

Complete the fields as necessary.
Click OK.
The Add TOR Distributions dialog box closes. The Add Time Off Request dialog box reappears.

Click Finish.
The Add Time Off Request dialog box closes and a new request is added.

Add Time Off Request dialog box

This table describes the fields found in this dialog box.

Fields	Descriptions	Notes
Full Day Request	Select the check box if the request is for full workdays.
Start Date	Date of which the employee's time off begins.	REQUIRED
End Date	Date of which the employee's time off ends.	REQUIRED
Start Time	Time at which the time off starts.	This field appears only if the Full Day Request check box is deselected.
End Time	Time at which the time off ends.	This field appears only if the Full Day Request check box is deselected.
Paid Time	Amount of time for paid time off in hours and minutes.	Default: 0.00.
Time Off Type	From the drop down menu, select the type of time off. Options include: Convention Attendance FMLA Leave of Absence Holiday Jury Duty Military Service Personal Time Off Sick Leave Temporary Assignment Unpaid Personal Vacation	REQUIRED
Status	Select the status to one of the following: Pending Approved Denied	REQUIRED Default: Pending.
Manager Comments	A manager can make comments to the employee about the request.
Calendar	The information in the calendar depends on your selections for the time off. The displayed fields include: Earning Type Hours Status Add/Edit Multiple Request ()
Total Distributed	The total amount of hours selected for time off.	READ-ONLY.
Left To Be Distributed	The amount of hours that has not be used up from the selected days off.	READ-ONLY.
Buttons
Finish	Adds a new request for a specific employee.
Cancel	Cancels the new employee request.