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About the Daily Revenue Recap

The Daily Revenue Recap is located on the main Revenue screen, and provides you with access to the screens necessary for viewing and/or entering daily revenue data. The main purpose of this function is to gather the daily revenue and statistics information into a database so that it can be used for analysis.

Several functions Functions that are accessed via the Daily Revenue Recap screen include:

  1. #Opening Opening a new day.
  2. Importing data from the PMS system or manually entering data.
  3. Reconciling/Reviewing a day.
  4. Posting a day.
  5. Re-opening a day, if necessary

Terms & Definitions

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  1. .

Fields and Controls on the Revenue screen

This table describes the fields found on the Revenue screen.

Note

Caution: If a day has been posted to the Income Journal, you cannot re-open the day.


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FieldDescriptionNotes
Controls

Revenue Utilities

  • Clear Revenue Days
.  This
  • —This is an advanced features, and requires that you contact Tech Support for information about using this function.
  • Export Income Journal
. Allows you to export
  • —Export data to an external file that is importable into your accounting system. See Exporting Income Journal.
  • Post Income Journal
. After
  • —After all data has been Imported, Reconciled and Reviewed for an entire period, you need to Post the Income Journal. Once posted, the data can be exported.
  • Revenue Report Builder
. Allows you to configure certain Revenue reports

Denotes the date for which data is entered.

Control Summary.
  • —Configure certain Revenue reports.

View Day

Allows you to enter a date and click the link to view data on a specific date.

Date


ImportImport data directly from an outside system or enter data manually.
ReconcileView data that has been entered for Open days, and, if out of balance, you can edit/make adjustments to get it in balance.You cannot post a day if it is out of balance.
Control SummaryDisplays a summary of Receipts, Funds and other pertinent Statistics. This screen is view only and can be accessed by clicking on the date, or the button on certain screens
.

DOW

Denotes the day of the week

Status          

Allows you to see what state the data is in for that day.

New. Denotes that no data has previously been entered for that day
.
Open
. Indicates that the day has activity and screens are populated with current amounts.
  • Posted. Denotes a day whose activity has been balanced. Once a day has been posted you cannot change the data for that day, you must first re-open the day.

    • Net Revenue

    Displays the total net revenue for that day.

    Action

    Denotes the different functions that can be performed on the data for the day.

    Open. Allows you to access the day
    Access the day so that activity can be imported and screens populated with current amounts.
    Note that there Review. Allows you to view,
    There will only be one New day at a given time, and it will always be the day after the last opened day.
  • Import. Allows you to import data directly from an outside system or enter data manually.
  • Reconcile. Allows you to view data that has been entered for Open days, and, if out of balance, you can edit/make adjustments to get it in balance. Note: You cannot post a day if it is out of balance.
    • ReviewView, but not edit, the figures for a particular day. If you find that you need to edit the data, you must Re-Open Day. The system will automatically re-open all days subsequent to the next open day. However, you must re-post the data for each day that was re-opened
    .

    ...

    TitleImportant Information
    .

    View Day

    Enter a date and click the link to view data on a specific date.


    Table

    Date

    Denotes the date for which data is entered.


    DOW

    Denotes the day of the week


    Status          

    See what state the data is in for that day.

    • New—Denotes that no data has previously been entered for that day.
    • Open—Indicates that the day has activity and screens are populated with current amounts.
    • Posted—Denotes a day whose activity has been balanced. Once a day has been posted

    ...

    • you cannot change the data for that day, you

    ...

    • must first re-open the day.

    Net Revenue

    Displays the total net revenue for that day.


    Opening a New Day
    Anchor
    Opening a New Day
    Opening a New Day

    ...

    1. In the toolbar, click the Main Menu icon ( Image Added ).
    2. From the drop-down list, under the Financial section, select Revenue.
      The Revenue screen appears in a separate tab.
    3. Determine the day for which you are entering data.
    4. Click Open in the Action column.
      Import and Reconcile now appear in the Action column.