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Daily Revenue Recap

Daily Revenue Recap

Owned by Julie Leake (Unlicensed)

The Daily Revenue Recap is located on the main Revenue screen, and provides you with access to the screens necessary for viewing and/or entering daily revenue data. The main purpose of this function is to gather the daily revenue and statistics information into a database so that it can be used for analysis.

Functions that are accessed via the Daily Revenue Recap screen include:

  1. Opening a new day.
  2. Importing data from the PMS system or manually entering data.
  3. Reconciling/Reviewing a day.
  4. Posting a day.
  5. Re-opening a day, if necessary.

Fields and Controls on the Revenue screen

This table describes the fields found on the Revenue screen.

Caution: If a day has been posted to the Income Journal, you cannot re-open the day.

FieldDescriptionNotes
Controls

Revenue Utilities

  • Clear Revenue Days—This is an advanced features, and requires that you contact Tech Support for information about using this function.
  • Export Income Journal—Export data to an external file that is importable into your accounting system. See Exporting Income Journal.
  • Post Income Journal—After all data has been Imported, Reconciled and Reviewed for an entire period, you need to Post the Income Journal. Once posted, the data can be exported.
  • Revenue Report Builder—Configure certain Revenue reports.

ImportImport data directly from an outside system or enter data manually.
ReconcileView data that has been entered for Open days, and, if out of balance, you can edit/make adjustments to get it in balance.You cannot post a day if it is out of balance.
Control SummaryDisplays a summary of Receipts, Funds and other pertinent Statistics. This screen is view only and can be accessed by clicking on the date, or the button on certain screens.
OpenAccess the day so that activity can be imported and screens populated with current amounts.There will only be one New day at a given time, and it will always be the day after the last opened day.
ReviewView, but not edit, the figures for a particular day. If you find that you need to edit the data, you must Re-Open Day. The system will automatically re-open all days subsequent to the next open day. However, you must re-post the data for each day that was re-opened.

View Day

Enter a date and click the link to view data on a specific date.


Table

Date

Denotes the date for which data is entered.


DOW

Denotes the day of the week


Status          

See what state the data is in for that day.

  • New—Denotes that no data has previously been entered for that day.
  • Open—Indicates that the day has activity and screens are populated with current amounts.
  • Posted—Denotes a day whose activity has been balanced. Once a day has been posted you cannot change the data for that day, you must first re-open the day.

Net Revenue

Displays the total net revenue for that day.


Opening a New Day

  1. In the toolbar, click the Main Menu icon (  ).
  2. From the drop-down list, under the Financial section, select Revenue.
    The Revenue screen appears in a separate tab.
  3. Determine the day for which you are entering data.
  4. Click Open in the Action column.
    Import and Reconcile now appear in the Action column.

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