The Attendance Points and Events screen provides information that helps you track employees' adherence to or violation of attendance policies. Time & Attendance can determine attendance infractions by comparing discrepancies between employees' schedules and their actual time worked. This process is known as "exception reporting" and tracks infractions such as absenteeism, late arrivals, early arrivals, late departures, long breaks, or other attendance events that might be important to an organization.
If employees violate an attendance policy (for example, arriving late), points are associated with their records. When accumulated employee points exceed the established parameters, an employee event is generated. For example, a company has determined that each time employees are late for work, they receive an employee point for the late arrival. Five late arrivals (or five Late Arrival employee points) will trigger an employee event, which generates a notification letter for the employee.
The Attendance Points and Events screen enables you to do the following:
- Search for points and events.
- View information for points and events.
- View the type and status of points and events
- Generate employee documents.
- Mark event documents as executed.
- Mark points as ignored.
Fields and controls on the The Attendance Points and Event screen
| Field | Description | Notes |
|---|---|---|
| Controls | ||
| As of Date | Date on which point tracking begins. The screen includes all events and points from this date to the present. Either type the date in the field or click the calendar icon and select the date from the fly-out menu. | |
Filter | Opens the Filter dialog box, which specify the information you see in the table. For more information, see Filter dialog box for attendance points and events. | |
Generate document | Generates the event document in the configured document format type. The document opens in a separate window. For more information on event document templates, see Employee Event Document Templates. | This button appears on the screen only if a violation is selected. |
Search | Use this field to search by any of the following criteria:
You can enter both text and numerals. As you type, the list updates to display matches to your entry. | |
Print/Export | Opens a menu to perform the following task:
| |
| Points and events table | ||
| Execute | Select if an event document has been generated and served to the employee. | This check box is available only for events. This check box should only be selected after the employee has received the document. |
| Ignore | Select if you want to ignore the point or event. Ignored points are not included in point counts that generate events. Ignored events are not regenerated. | |
| By User | Name of the user who selected or executed the event or ignored the point. | Read-only. A name appears only if an event was executed or a point was ignored. |
| Source | Icon that indicates whether a point or event has been manually entered by a manager in an employee's time card or whether the point or event has been automatically generated by a work rule.
| Read-only. |
| Emp. ID | Unique identification number for the employee. | Read-only. |
| Employee | Name of the employee. | Read-only. |
| Job | Job role of the employee. | Read-only. |
| Date | Date of the last action for the point or event. This date might include the following:
| Read-only. |
| Type | Type of point or event. | Read-only. |
| Duration | Duration in minutes of the attendance point type. For example, points for a late arrival might be 10 minutes. Points for a missed shift might be 480. | Read-only. |
| Points | Accumulated employee points. | Read-only. |
| Reason Ignored | Custom text entered to explain why the point or event has been ignored. | |