About F&B Write-Off Lines
F&B write-offs are used to track charges that are incurred but written off. For example, when hotel staff members entertain clients in the Food and Beverage outlets you might create a line called Sales Meal Comps. You would configure the line so that the charges they sign for are written off to the appropriate expense lines in the operating or overhead departments, and the revenue and sales taxes are adjusted so that the correct amount flows to the profit and loss statement.
Another example of needing an F&B Write-Off line would be when you have multiple dinner coupons. You don't want to have each coupon listed individually on the Reconcile screen, so you would create an F&B Write-Off line called Dinner Coupons. This line shows up as a link in the Reconcile screen, and when clicked takes you to a Detail screen where you would enter the information about the individual coupons.
Terms & Definitions
Description | (Entered manually) Identifies the item. |
Revenue | (Entered manually) Represents the total food revenue from the ticket or the write-off. The amount entered is debited from revenue account you configured. |
Tax | (Entered manually) Represents the amount of tax being adjusted. The amount entered is debited from the sales tax liability account you configured. |
Tip | (Entered manually) Represents the amount of the tip, if there was a tip signed to the charge. Tips are expensed as the full amount. |
Total Ticket | (Calculated) Represents the total of the ticket as calculated by adding the Revenue, Tax, and Tip. |
COG% | (Entered manually) Represents a standard food cost percentage that calculates the portion of the adjusted revenues that is going to be credited to cost of goods. |
Cost of Goods | (Calculated) Represents a standard food cost that is a portion of the adjusted revenue credited to cost of goods and debited to the promo account. The calculation is: Revenue multiplied by COG% which represents a standard food cost that is a portion of the adjusted revenue credited to cost of goods and debited to the promo account. |
Expensed | (Calculated) Represents the total expense (food credit and the entire tip) that will be debited to the account you selected. |
Promo Account | (Entered manually) Represents the account number to which the the adjusted meals should be expensed. |
Adding Details to F&B Write-Off Lines
To add details to F&B Write-Off lines:
- Click on the link for the F&B line you want to add details.
- Enter a Description, Revenue, COG%, Tax, and Tip.
- Click the ellipses and select a Promo Account from the list.
- Click Add.
- Click OK.