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- The sources of information required to generate this report are: your final forecast, guest demand flows as specified in flow plans, and job configuration.
- This report is a combination of four reports in one. When the Show Graphs option is selected and a job class standard has an associated KBI with an associated flow plan, the following sections are added by job, by day of week.
- Two flow-related tables show the expected volumes along with their retention pattern for the job class' KBI using the associated revenue center period capacity and retention specifications.
- A complex computation algorithm is applied, to build the needed array to show a graphical presentation of the number of people needed for the given job, for any 30-minute period on a given day.
- Displays the forecast KBIs by day of week.
- Displays forecast hours by position and shift for the department, by day and total forecast hours for the week.
- Provides input fields for scheduled hours for the position, by shift and day (to be used if you are not using Scheduler).
- Provides input fields for scheduled training hours for the week, by day and position (to be used if the property is not using Scheduler).
- If your property is using LMS's Scheduling, the hours indicated on the Department Managers Weekly Planning report are the hours used to schedule employees for the department.
Report options
| Option | Description | Notes |
| Filter | ||
| Mode | Select the mode:
| Default mode: Division / Department. |
| Division | Select either one specific division or all divisions and departments to be included in the report. | Field appears only if you selected Division / Department as the mode. |
| Department | Select either one specific department or all departments in the selected division to be included in the report. | Field appears only if you selected Division / Department as the mode. |
| Operating Codes | Select to generate a report that displays operating codes. For example, chefs from three different departments can be included in the report as compared to having to look at three different department reports. | Field appears only if you selected Operating Codes as the mode. |
| Select / Name | Select the check boxes for the operating codes | Table appears only if you selected Operating Codes as the mode. |
| Select All | Click to select the check boxes for all operating codes in the table. | Button appears only if you selected Operating Codes as the mode. |
| De-Select All | Click to clear the check boxes for all operating codes in the table. | Button appears only if you selected Operating Codes as the mode. |
| Display | ||
| Print graphs for flowed jobs | Select to print the report with graphs. Graphs display peak demand periods (flow), and the number of staff required (in half-hour increments) to meet the anticipated demand. Graphs will only be printed for flow-related jobs (server, busser, bellperson, front desk clerk, etc.). | |
| Standard Set | Select a standard set to apply to the report. | |
| Period End Date | Select the appropriate end date for the report. | |
| Page breaks between operating codes | Select to insert page breaks between each revenue center in the report. | |
| Display Additional KBI | ||
| Select / Name / Code | Select each additional KBI to include in the report. | |
Running the report
- In the toolbar, click the Report icon (
). - From the drop-down list, select Labor > Planning > Department Manager's Weekly Planning.
The Department Manager's Weekly Planning report screen appears. - In the Mode field, Select either Division/Department or Operating Codes.
- If Division/Department is selected, choose the appropriate division and department.
- If Operating Code is selected, choose the appropriate code.
- Select or clear Print graphs for flowed jobs.
- From the Standard Set drop-down list, select a standard set.
- In the Period End Date field, enter an end date by doing one of the following:
- Type the end date.
- Select the end date from the calendar menu.
- Click the arrows to select a date.
- Select or clear Page break between operating codes.
- In the Display Additional KBIs table, select other KBIs to be included in the report.
- Click the Run icon (
).
The report appears.
Report terms and definitions
| Term | Definition |
Projected Hours | Displays the hours projected for the position based on the manager's edited volume forecast. |
Scheduled Hours | Displays the hours scheduled for the position after the manager has closed the schedule for the week. |
Training Hours | Displays the hours designated as training. Training hours are part of paid hours. |
Proj. Flow | Represents the projected flow, based on the projected volume and guest demand requirements. Note that this is only visible if you select the Graphs option. |
Proj. Retention | Represents the projected retention (meal duration) based on guest demand requirements and adjusted to reflect meal or guest contact times (if appropriate). Note that this is only visible if you select the Graphs option. |
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