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The Punch Validation work rule type contains the following work rules:
- No In Punch Validation
- In Punch Schedule Lockout
- Out Punch Schedule Lockout
- In Punch Schedule Lockout, Allow Unscheduled
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| Description | Indicates that no punch validation is performed. | |||
Tips | Use the No In Punch Validation work rule if some of the employees in your company are salaried and others are hourly (and use Time Clocks). Apply this rule at the property level and then apply lockout rules at the required employee set or employee levels.
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| Parameters | Parameter | Description | ||
| Not Applicable | Not Applicable | |||
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| Description | Validates in punches based on configured time frames for employees' scheduled in punches.
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Tips | Use the In Punch Schedule Lockout work rule to configure a time frame during which in punches are rejected and/or employees receive a warning.
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| Parameters | Parameter | Description | ||||||||
Enable Lockouts | If selected, lockouts are enabled based on employees' schedules. Employees are not allowed to punch in if they are outside the configured Lockout Grace Pre Schedule and Lockout Grace Post Schedule time frame. | |||||||||
| Enable Warnings | If selected, warnings are enabled based on employees' schedules. Employees are allowed to punch in, but they receive a warning message if:
These warning messages appear on the Time Clock screens when employees punch in. | |||||||||
| Invalid Job | ||||||||||
Determines whether validation of in punches to the scheduled job is required. Options include:
| Warning Message | Enter a custom message that appears when employees attempt to punch for the incorrect job and the Job Lockout Level is set to Warn. If you do not enter a custom message, employees see the following default message:
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| Job Lockout Level | Determines whether validation of in punches to the scheduled job is required. Options include:
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| Job Lockout |
Change to "Lockout Grace Period - Post Schedule"
The grace period, in minutes, for when employees can punch in after the scheduled start time.
Example: If you set the grace period to be 15 minutes, employees who are scheduled at 08:00 but do not punch in until 08:16 will not be allowed to punch in. If they punch in at 08:14, the punch is allowed.
Lockout Grace Pre Schedule
Change to "Lockout Grace Period - Pre Schedule"
| Message | Enter a custom message that appears when employees attempt to punch for the incorrect job and the Job Lockout Level is set to Lockout. If you do not enter a custom message, employees see the following default message:
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Lockout Grace Post Schedule | The grace period, in minutes, for when employees can punch in |
after the scheduled start time.
Example: |
If you set the grace period to be 15 minutes, employees who are scheduled at 08:00 but |
do not punch in until 08:16 will not be allowed to |
punch in. If they |
punch in at 08:14, the punch is allowed. |
Lockout |
Enter a custom message that appears when employees attempt to punch outside of the configured lock range.
If you do not enter a custom message, employees see the following default message:
You are attempting to punch outside of the specified lock out range. Your punch will be recorded for Manager approval.
Warning Grace Post Schedule
Change to "Warning Grace Period - Post Schedule"
Grace period, in minutes, for when a punch is accepted but employees see a warning message on the Time Clock when punching in after a scheduled shift has started.
Example: If you set the warning grace period to be 10 minutes, employees who are scheduled at 08:00 but do not punch In until 08:12 will receive a warning that they are punching in after the established in-punch criteria. If they punch in at 08:08, they will not see a warning message.
Grace Pre Schedule | The grace period, in minutes, for when employees can punch in before the scheduled start time.
Example: If you set the grace period to be 15 minutes, employees who are scheduled at 08:00 but clocks in at 07:46 will not be allowed to punch in. If they punch in at 07:44, the punch is allowed. | ||||||
| Lockout Message | Enter a custom message that appears when employees attempt to punch outside of the configured lock range. If you do not enter a custom message, employees see the following default message:
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| Unscheduled Message | Enter a custom message that appears when employees attempt to punch in unscheduled. If you do not enter a custom message, employees see the following default message:
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Warning Grace Post Schedule | Grace period, in minutes, for when a punch is accepted but employees see a warning message on the Time Clock when punching in after a scheduled shift has started. Example: If you set the warning grace period to be 10 minutes, employees who are scheduled at 08:00 but do not punch In until 08:12 will receive a warning that they are punching in after the established in-punch criteria. If they punch in at 08:08, they will not see a warning message.
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Warning Grace Pre |
Change to "Warning Grace Period - Pre Schedule"
Grace period, in minutes, for when a punch is accepted but employees see a warning message on the Time Clock when punching in before a scheduled shift has started.
Example: If you set the grace period to be 10 minutes, employees who are scheduled at 08:00 but punch in at 07:47 will see a warning message. If they punch in at 07:55, they will not see a warning message.
Enter a custom message that appears when employees attempt to punch within the configured grace period.
If you do not enter a custom message, employees see the following default message:
This punch may require manager authorization. Press Yes to perform action now. Press No to perform action later at your scheduled shift time.
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Validates out punches based on configured time frames for employees' scheduled out punches.
Use the Out Punch Schedule Lockout work rule to configure a time frame during which out punches are rejected and/or employees receive a warning.
- Do you want to lock out your employees? If yes, select the check box for Enable Lockouts.
- Do you want to warn employees that they're punching out outside of the scheduled time? If yes, select check box for Enable Warnings.
- If you don't need to lock out or warn employees, you do not need this rule.
- If you're configuring both lockout and warning, any punch outside of the warning grace period but inside the lockout grace period should be warned.
If selected, employees who are not scheduled for a shift can punch out.
If selected, lockouts are enabled based on employees' schedules. Employees are not allowed to punch out if they are outside the configured Lockout Grace Pre Schedule and Lockout Grace Post Schedule time frame.
If selected, warnings are enabled based on employees' schedules Employees are allowed to punch out, but they receive a warning message if:.
- They are outside the configured Warning Grace Pre Schedule and Warning Grace Post Schedule time frame.
- They are inside the configured Lockout periods.
These warning messages appear on the Time Clock screens when employees punch out.
Lockout Grace Post Schedule
Change to "Lockout Grace Period - Post Schedule"
Schedule | Grace period, in minutes, for when a punch is accepted but employees see a warning message on the Time Clock when punching in before a scheduled shift has started. Example: If you set the grace period to be 10 minutes, employees who are scheduled at 08:00 but punch in at 07:47 will see a warning message. If they punch in at 07:55, they will not see a warning message. |
| Warning Message | Enter a custom message that appears when employees attempt to punch within the configured grace period. If you do not enter a custom message, employees see the following default message:
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| Description | Validates out punches based on configured time frames for employees' scheduled out punches.
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| Tips | Use the Out Punch Schedule Lockout work rule to configure a time frame during which out punches are rejected and/or employees receive a warning.
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| Parameters | Parameter | Description | ||||||
| Allow Unscheduled | If selected, employees who are not scheduled for a shift can punch out. | |||||||
| Enable Lockouts | If selected, lockouts are enabled based on employees' schedules. Employees are not allowed to punch out if they are outside the configured Lockout Grace Pre Schedule and Lockout Grace Post Schedule time frame. | |||||||
| Enable Warnings | If selected, warnings are enabled based on employees' schedules Employees are allowed to punch out, but they receive a warning message if:.
These warning messages appear on the Time Clock screens when employees punch out. | |||||||
| Invalid Job Warning Message | Enter a custom message that appears when employees attempt to punch for the incorrect job and the Job Lockout Level is set to Warn. If you do not enter a custom message, employees see the following default message:
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| Job Lockout Message | Enter a custom message that appears when employees attempt to punch for the incorrect job and the Job Lockout Level is set to Lockout. If you do not enter a custom message, employees see the following default message:
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Lockout Grace Post Schedule | The grace period, in minutes, for when employees can punch out after the scheduled end time.
Example: If you set the grace period to be 15 minutes, employees who are scheduled from 08:00 to 14:00 but do not clock out until 14:16 will not be allowed to punch out. If they punch out at 14:14, the punch is allowed | |||||||
Lockout Grace Pre Schedule
Change to ". |
Lockout Grace |
Pre Schedule |
The grace period, in minutes, for when employees can punch out before the scheduled end time.
Example: If you set the grace period to be 15 minutes, employees who are scheduled from 08:00 to 14:00 but clock out at 13:44 will not be allowed to punch out. If they punch out at 13:46, the punch is allowed. | |||||||
| Lockout Message | Enter a custom message that appears when employees attempt to punch outside of the configured lock range. If you do not enter a custom message, employees see the following default message:
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| Post Punch Limit | Period of time (in minutes) after an unscheduled out punch that
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| Pre Punch Limit | Period of time (in minutes) before an unscheduled out punch that
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Warning Grace Post Schedule
Change to "Warning Grace Period - Post Schedule"period. | |||
| Unscheduled Message | Enter a custom message that appears when employees attempt to punch in unscheduled. If you do not enter a custom message, employees see the following default message:
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Warning Grace Post Schedule | Grace period, in minutes, for when a punch is accepted but employees see a warning message on the Time Clock when punching out after a scheduled shift has started. Example: If you set the grace period to be 10 minutes, employees who are scheduled to punch out at 14:00 but do not punch out until 14:12 will receive a warning that they are punching out after the established out-punch criteria. If they punch out at 14:07, they would not see a warning message.
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Warning Grace |
Pre Schedule |
Grace period, in minutes, for when a punch is accepted but employees see a warning message on the Time Clock when punching out before a scheduled shift has started. Example: If you set the grace period to be 10 minutes, employees who are scheduled to punch out at 14:00 but punch out at 13:47 will see a warning message. If they punch out at 13:55, they will not see a warning message. | |
| Warning Message | Enter a custom message that appears when employees attempt to punch within the configured grace period. If you do not enter a custom message, employees see the following default message:
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| Description | Validates in punches based on configured time frames for employees' scheduled and unscheduled in punches.
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| Tips | Use the In Punch Schedule Lockout, Allow Unschedule work rule to configure a time frame during which in punches are rejected and/or employees receive a warning.
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| Example(s) | ||||||||
| Parameters | Parameter | |||||||
| Description | |
| Enable Lockouts | If selected, lockouts are enabled based on employees' schedules: Employees are not allowed to punch in if they are outside the configured Lockout Grace Pre Schedule and Lockout Grace Post Schedule time frame. |
| Enable Warnings | If selected, |
warnings are enabled based on employees' schedules: |
Employees are allowed to punch in, but they receive a warning message if they are outside the configured Warning Grace Pre Schedule and Warning Grace Post Schedule time frame. These warning messages appear on the Time Clock screens when employees punch in. | |
| Invalid Job Warning Message | Enter a custom message that appears when employees attempt to punch for the incorrect job and the Job Lockout Level is set to Warn. If you do not enter a custom message, employees see the following default message:
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| Job Lockout Level | Determine whether validation |
of in punches to the scheduled job is required. Options include:
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| Job Lockout Message | Enter a custom message that appears when employees attempt to punch outside of the configured lock range. If you do not enter a custom message, employees see the following default message:
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Lockout Grace Post Schedule |
Change to "Lockout Grace Period - Post Schedule"
The grace period, in minutes, for when employees can punch in after the scheduled start time.
Example: If you set the grace period to be 15 minutes, employees who are scheduled at 08:00 but do not punch in until 08:16 will not be allowed to punch in. If they punch in at 08:14, the punch is allowed. |
Lockout Grace |
Pre Schedule |
The grace period, in minutes, for when employees can punch in before the scheduled start time.
Example: If you set the grace period to be 15 minutes, employees who are scheduled at 08:00 but clocks in at 07:46 will not be allowed to punch in. If they punch in at 07:44, the punch is allowed. | |||||||
| Lockout Message | Enter a custom message that appears when employees attempt to punch outside of the configured lock range. If you do not enter a custom message, employees see the following default message:
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| Post Punch Limit | Period of time (in minutes) after an unscheduled in punch that
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| Pre Punch Limit | Period of time (in minutes) before an unscheduled in punch that |
have scheduled shifts during the Pre Punch Limit time frame, they cannot punch in unless they are within the shift lockout grace period.. | |
| Unscheduled Message | Enter a custom message that appears when employees attempt to punch in unscheduled. If you do not enter a custom message, employees see the following default message:
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Warning Grace Post Schedule |
Grace |
period, in minutes, for when a punch is accepted but employees see a warning message on the Time Clock when punching in after a scheduled shift has started. Example: If you set the warning grace period to be 10 minutes, employees who are scheduled at 08:00 but do not punch In until 08:12 will receive a warning that they are punching in after the established In-punch criteria. If they punch In at 08:08, they would not see a warning message.
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Warning Grace Pre Schedule |
Grace period, in minutes, for when a punch is accepted but employees see a warning message on the Time Clock when punching in before a scheduled shift has started. Example: If you set the grace period to be 10 minutes, employees who are scheduled at 08:00 but punch in at 07:47 will see a warning message. If they punch in at 07:55, they will not see a warning message. | |
| Warning Message | Enter a custom message that appears when employees attempt to punch within the configured grace period. If you do not enter a custom message, employees see the following default message:
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