Punch Validation

Punch Validation allows you to establish criteria for validating employee time clock punches.

Criteria

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Use the Punch Validation work rules to select criteria for when in or out Time Clock punches are accepted or rejected based on employees' schedules. With these work rules, you can specify time frames for when employees are locked out of the Time Clock and when they receive warning notifications on the Time Clock screens.

Info

icon	false

Notes:

You must have scheduling features for these rules to apply.
These rules only affect Time Clocks.
Include Page
UIL:_RejectedPunches-PunchValidation
UIL:_RejectedPunches-PunchValidation

The Punch Validation work rule type contains the following work rules:

Anchor
no-in-punch-validation
no-in-punch-validation
No In Punch Validation

Description

Indicates that no punch validation is performed.

Tips

Use the No In Punch Validation work rule if some of the employees in your company are salaried and others are hourly (and use Time Clocks). Apply this rule at the property level and then apply lockout rules at the required employee set or employee levels.

Note
Note: Only use the No In Punch Validation rule if some employees do not require punch validation but others do require punch validation. If no employees in your company require punch validation, do not apply a Punch Validation work rule.

Parameters

Parameter

Description

Not Applicable

Anchor
in-punch-schedule-lockout
in-punch-schedule-lockout
In Punch Schedule Lockout

Description

Validates in punches based on configured time frames for employees' scheduled in punches.

Include Page

	UIL:_RejectedPunches-PunchValidation
	UIL:_RejectedPunches-PunchValidation

Note

Note: UniFocus recommends that you use the In Punch Schedule Lockout, Allow Unscheduled rule rather than the In Punch Schedule Lockout rule. The In Punch Schedule Lockout, Allow Unscheduled rule contains all the functionality of the In Punch Schedule Lockout rule, but with the additional capabilities of allowing for unscheduled shifts. For more information, see In Punch Schedule Lockout, Allow Unscheduled.

Tips

Use the In Punch Schedule Lockout work rule to configure a time frame during which in punches are rejected and/or employees receive a warning.

Do you want to lock out your employees? If yes, select the check box for Enable Lockouts.
Do you want to warn employees that they're punching in outside of scheduled time? If yes, select the check box for Enable Warnings.
If you don't need to lock out or warn employees, you do not need this rule.
If you're configuring both lockout and warning, any punch outside of the warning grace period but inside the lockout grace period should be warned.

Info

icon	false

Note: Typically, employees should not clock in more than 15 minutes before their scheduled start time.

Parameters

Parameter

Description

Enable Lockouts

If selected, lockouts are enabled based on employees' schedules. Employees are not allowed to punch in if they are outside the configured Lockout Grace Pre Schedule and Lockout Grace Post Schedule time frame.

Enable Warnings

If selected, warnings are enabled based on employees' schedules. Employees are allowed to punch in, but they receive a warning message if:

They are outside the configured Warning Grace Pre Schedule and Warning Grace Post Schedule time frame.
They are inside the configured Lockout periods.

These warning messages appear on the Time Clock screens when employees punch in.

Job Lockout Level

Determines whether validation of in punches to the scheduled job is required. Options include:

None—If selected, employees can punch in to any job to which they have access, whether it is their scheduled job or not.

...

Warn

...

—If selected, employees

...

see a warning message on the

...

Time Clock if they try to punch in to

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a job for which they are not scheduled.

...

Lockout

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—If selected,

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employees can only punch in to their scheduled jobs.

Lockout Grace Post Schedule

...

Change to "Lockout Grace Period - Post Schedule"

The grace period, in minutes, for when employees can

...

punch in after the scheduled start time.

Include Page

	UIL:_RejectedPunches-PunchValidation
	UIL:_RejectedPunches-PunchValidation

Example: If you set the grace period to be 15 minutes,

...

employees who are scheduled at 08:00 but

...

do not punch in until 08:16

...

will not be allowed to punch in. If they

...

punch in at 08:14, the punch

...

is allowed.

Lockout Grace Pre Schedule

...

Change to "Lockout Grace Period - Pre Schedule"

The grace period, in minutes, for when employees can

...

punch in before the scheduled start time.

Include Page

	UIL:_RejectedPunches-PunchValidation
	UIL:_RejectedPunches-PunchValidation

Example: If you set the grace period to be 15 minutes,

...

employees who are scheduled at 08:00 but

...

clocks in at 07:

...

46 will not be allowed to

...

punch in. If they

...

punch in at 07:44, the punch is allowed.

Lockout Message

Enter a custom message that appears when employees attempt to punch outside of the configured lock range.

If you do not enter a custom message, employees see the following default message:

You are attempting to punch outside of the specified lock out range. Your punch will be recorded for Manager approval.

Warning Grace Post Schedule

Change to "Warning Grace Period - Post Schedule"

Grace period, in minutes, for when a punch is accepted but employees see a warning message on the Time Clock when punching in after a scheduled shift has started.

Example: If you set the warning grace period to be 10 minutes, employees who are scheduled at 08:00 but do not punch In until 08:12 will receive a warning that they are

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punching in after the established in-punch criteria. If they

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punch in at 08:

...

08, they

...

will not see a warning message.

Tip
Tip: If you are also using lockouts, your lockout period should be greater than the warning. For example, if you want a 15 minute lockout, your grace period should be between 1 and 14. Lockouts take precedent over grace periods.

Warning Grace Pre Schedule

...

Change to "Warning Grace Period - Pre Schedule"

Grace period, in minutes, for when a punch is accepted but employees see a warning message on the Time Clock when punching in before a scheduled shift has started.

Example: If you set the grace period to be

...

10 minutes,

...

employees who are scheduled at 08:00 but

...

punch in at 07:

...

47 will

...

see a warning

...

message. If they

...

punch in at 07:

...

55, they

...

will not see a warning message.

Warning Message

Enter a custom message that appears when employees attempt to punch within the configured grace period.

If you do not enter a custom message, employees see the following default message:

This punch may require manager authorization. Press Yes to perform action now. Press No to perform action later at your scheduled shift time.

Anchor
out-punch-schedule-lockout
out-punch-schedule-lockout
Out Punch Schedule Lockout

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Description
Validates out punches based on
...
configured time frames for employees' scheduled out punches.
Include Page
UIL:_RejectedPunches-PunchValidation
UIL:_RejectedPunches-PunchValidation
Tips
Use the Out Punch Schedule Lockout work rule to configure a time frame during which out punches are rejected and/or employees receive a warning.
Do you want to lock out your employees? If yes, select the check box for Enable Lockouts.
Do you want to warn employees that they're punching out outside of the scheduled time? If yes, select check box for Enable Warnings.
If you don't need to lock out or warn employees, you do not need this rule.
If you're configuring both lockout and warning, any punch outside of the warning grace period but inside the lockout grace period should be warned.
Parameters Parameter Description
Allow Unscheduled
If selected, employees who are not scheduled for a shift can
...
punch
...
out.
Enable Lockouts
...
If selected, lockouts are enabled based on employees' schedules. Employees are not allowed to punch out if they are outside the configured Lockout Grace Pre Schedule and Lockout Grace Post Schedule time frame.
Enable Warnings
If selected, warnings are enabled based on employees' schedules Employees are allowed to punch out, but they receive a warning message if:.
They are outside the configured Warning Grace Pre Schedule and Warning Grace Post Schedule time frame.
They are inside the configured Lockout periods.
These warning messages appear on the Time Clock screens when employees punch out.
Lockout Grace Post Schedule
Change to "Lockout Grace Period - Post Schedule"
The grace period, in minutes, for when employees can punch out after the scheduled end time.
Include Page
UIL:_RejectedPunches-PunchValidation
UIL:_RejectedPunches-PunchValidation
Example: If you set the grace period to be 15 minutes,
...
employees who are scheduled from 08:00 to 14:00 but
...
do not clock out until 14:16 will not be allowed to
...
punch out. If they
...
punch out at 14:14, the punch
...
is allowed.
Lockout Grace Pre Schedule
...
Change to "Lockout Grace Period - Pre Schedule"
The grace period, in minutes, for when employees can
...
punch out before the scheduled end time.
Include Page
UIL:_RejectedPunches-PunchValidation
UIL:_RejectedPunches-PunchValidation
Example: If you set the grace period to be 15 minutes,
...
employees who are scheduled from 08:00 to 14:00 but
...
clock out at 13:44
...
will not be allowed to
...
punch out. If they
...
punch out at 13:46, the punch
...
is allowed.
...
Lockout Message
Enter a custom message that appears when employees attempt to punch outside of the configured lock range.
If you do not enter a custom message, employees see the following default message:
You are attempting to punch outside of the specified lock out range. Your punch will be recorded for Manager approval.
Post Punch Limit
Period of time (in minutes) after an unscheduled out punch that
Include Page
UIL:_RMSProductName
UIL:_RMSProductName
searches to detect scheduled shifts. If there are no scheduled shifts during the Post Punch Limit time frame, employees can punch out for the unscheduled shift. If employees have scheduled shifts during the Post Punch Limit time frame, they cannot punch out unless they are within the shift lockout grace period.
Pre Punch Limit
Period of time (in minutes) before an unscheduled out punch that
Include Page
UIL:_RMSProductName
UIL:_RMSProductName
searches to detect scheduled shifts. If there are no scheduled shifts during the Pre Punch Limit time frame, employees can punch out for the unscheduled shift. If employees have scheduled shifts during the Pre Punch Limit time frame, they cannot punch out unless they are within the shift lockout grace period.
Warning Grace Post Schedule
Change to "Warning Grace Period - Post Schedule"
Grace period, in minutes, for when a punch is accepted but employees see a warning message on the Time Clock when punching out after a scheduled shift has started.
Example: If you set the grace period to be
...
10 minutes,
...
employees who are scheduled to punch out at 14:00 but
...
do not punch out until 14:
...
12 will receive a warning that they are
...
punching out after the established out-punch criteria. If they
...
punch out at 14:
...
07, they would not see a warning message.
Tip
Tip: If you are also using lockouts, your lockout period should be greater than the warning. For example, if you want a 15 minute lockout, your grace period should be between 1 and 14. Lockouts take precedent over grace periods.

Warning Grace Pre Schedule
...
Change to "Warning Grace Period - Pre Schedule"
Grace period, in minutes, for when a punch is accepted but employees see a warning message on the Time Clock when punching out before a scheduled shift has started.
Example: If you set the grace period to be
...
10 minutes,
...
employees who are scheduled to punch out at 14:00 but
...
punch out at 13:
...
47 will
...
see a warning
...
message. If they
...
punch out at 13:
...
55, they
...
will not see a warning message.
Warning Message
Enter a custom message that appears when employees attempt to punch within the configured grace period.
If you do not enter a custom message, employees see the following default message:
This punch may require manager authorization. Press Yes to perform action now. Press No to perform action later at your scheduled shift time.

Anchor
in-punch-schedule-lockout-allow-unscheduled
in-punch-schedule-lockout-allow-unscheduled
In Punch Schedule Lockout, Allow Unscheduled

...

Description
Validates in punches based on configured time frames for employees' scheduled and unscheduled in punches.
Include Page
UIL:_RejectedPunches-PunchValidation
UIL:_RejectedPunches-PunchValidation

Tips
Use the In Punch Schedule Lockout, Allow Unschedule work rule to configure a time frame during which in punches are rejected and/or employees receive a warning.
Do you want to lock out your employees? If yes, select the check box for Enable Lockouts.
Do you want to warn employees that they're punching in outside of schedule time? If yes, select check box for Enable Warnings.
If you don't need to do either, you don't need this rule.
If you're doing both lockout and warning, anything outside the the warning grace period should be rejected and anything inside the warning period would be warned.
Tip
You do not want employees to clock in more than 15 minutes prior to scheduled start.

Example(s)
Parameters Parameter Description
Enable Lockouts
If selected, lockouts are enabled based on employees' schedules: Employees are not allowed to punch in if they are outside the configured Lockout Grace Pre Schedule and Lockout Grace Post Schedule time frame.
Enable Warnings
If selected, warnings are enabled based on employees' schedules: Employees are allowed to punch in, but they receive a warning message if they are outside the configured Warning Grace Pre Schedule and Warning Grace Post Schedule time frame. These warning messages appear on the Time Clock screens when employees punch in.
Job Lockout Level
Determine whether validation of in punches to the scheduled job is required.
...
Options include:
None—If selected, employees
...
can punch in to any job to which they have access, whether it is their scheduled job or not.
...
Warn
...
—If selected, employees
...
see a warning message on the
...
Time Clock if they try to punch
...
In to a job for which they are not scheduled.
...
Lockout
...
—If selected,
...
employees can only punch In to their scheduled jobs.
Lockout Grace Post Schedule
...
Change to "Lockout Grace Period - Post Schedule"
The grace period, in minutes, for when employees can punch in after
...
the scheduled start time.
Include Page
UIL:_RejectedPunches-PunchValidation
UIL:_RejectedPunches-PunchValidation
Example: If you set the grace period to be 15 minutes,
...
employees who are scheduled at 08:00 but
...
do not punch in until 08:16
...
will not be allowed to punch in. If they
...
punch in at 08:14, the punch
...
is allowed.
Lockout Grace Pre Schedule
...
Change to "Lockout Grace Period - Pre Schedule"
The grace period, in minutes, for when employees can punch in before
...
the scheduled start time.
Include Page
UIL:_RejectedPunches-PunchValidation
UIL:_RejectedPunches-PunchValidation
Example: If you set the grace period to be 15 minutes,
...
employees who are scheduled at 08:00 but
...
clocks in at 07:
...
46 will not be allowed to
...

punch in. If they punch in at 07:44, the punch is allowed.
Lockout Message
Enter a custom message that appears when employees attempt to punch outside of the configured lock range.
If you do not enter a custom message, employees see the following default message:
You are attempting to punch outside of the specified lock out range. Your punch will be recorded for Manager approval.
Post Punch Limit
Period of time (in minutes) after an unscheduled in punch that
Include Page
UIL:_RMSProductName
UIL:_RMSProductName
searches to detect scheduled shifts. If there are no scheduled shifts during the Post Punch Limit time frame, employees can punch in for the unscheduled shift. If employees have scheduled shifts during the Post Punch Limit time frame, they cannot punch in unless they are within the shift lockout grace period.
Pre Punch Limit
Period of time (in minutes) before an unscheduled in punch that
Include Page
UIL:_RMSProductName
UIL:_RMSProductName
searches to detect scheduled shifts. If there are no scheduled shifts during the Pre Punch Limit time frame, employees can punch in for the unscheduled shift. If employees have scheduled shifts during the Pre Punch Limit time frame, they cannot punch in unless they are within the shift lockout grace period..
Warning Grace Post Schedule
Change to "Warning Grace Period - Post Schedule"
Grace period, in minutes, for when a punch is accepted but employees see a warning message on the Time Clock when punching in after a scheduled shift has started.
Example: If you set the warning grace period to be 10 minutes, employees who are scheduled at 08:00 but do not punch In until 08:12 will receive a warning that they are punching in after the established In-punch criteria. If they punch In at 08:08, they would not see a warning message.
Tip
Tip: If you are also using lockouts, your lockout period should be greater than the warning. For example, if you want a 15 minute lockout, your grace period should be between 1 and 14. Lockouts take precedent over grace periods.

Warning Grace Pre Schedule
Change to "Warning Grace Period - Pre Schedule"
Grace period, in minutes, for when a punch is accepted but employees see a warning message on the Time Clock when punching in before a scheduled shift has started.
Example: If you set the grace period to be 10 minutes, employees who are scheduled at 08:00 but punch in at 07:47 will see a warning message. If they punch in at 07:55, they will not see a warning message.
Warning Message
Enter a custom message that appears when employees attempt to punch within the configured grace period.
If you do not enter a custom message, employees see the following default message:
This punch may require manager authorization. Press Yes to perform action now. Press No to perform action later at your scheduled shift time.
^{Back to the top.}

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Versions Compared

Old Version 3

New Version 4

Key

Punch Validation

Criteria

Anchor
no-in-punch-validation
no-in-punch-validation
No In Punch Validation

Anchor
in-punch-schedule-lockout
in-punch-schedule-lockout
In Punch Schedule Lockout

Anchor
out-punch-schedule-lockout
out-punch-schedule-lockout
Out Punch Schedule Lockout

Anchor
in-punch-schedule-lockout-allow-unscheduled
in-punch-schedule-lockout-allow-unscheduled
In Punch Schedule Lockout, Allow Unscheduled

Related topics:

Page Comparison

Versions Compared

Old Version 3

New Version 4

Key

Punch Validation

Criteria

Anchorno-in-punch-validationno-in-punch-validationNo In Punch Validation

Anchorin-punch-schedule-lockoutin-punch-schedule-lockoutIn Punch Schedule Lockout

Anchorout-punch-schedule-lockoutout-punch-schedule-lockoutOut Punch Schedule Lockout

Anchorin-punch-schedule-lockout-allow-unscheduledin-punch-schedule-lockout-allow-unscheduledIn Punch Schedule Lockout, Allow Unscheduled

Related topics:

Anchor
no-in-punch-validation
no-in-punch-validation
No In Punch Validation

Anchor
in-punch-schedule-lockout
in-punch-schedule-lockout
In Punch Schedule Lockout

Anchor
out-punch-schedule-lockout
out-punch-schedule-lockout
Out Punch Schedule Lockout

Anchor
in-punch-schedule-lockout-allow-unscheduled
in-punch-schedule-lockout-allow-unscheduled
In Punch Schedule Lockout, Allow Unscheduled