Weekly Forecast Exception Report
The Weekly Forecast Exceptions Report lists any labor category and department whose scheduled hours are above (cost concern) or below (quality concern) the established variance from forecasted hours. The report establishes a corrective action format that can be used to ensure proper staff scheduling. This report allows you to determine which divisions/departments/jobs have unacceptable variances, why, and what will be done to correct it.
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- Information for this report comes from forecasted and scheduled hours for the week.
- Displays only those divisions, departments, and labor categories whose scheduled hours are above (cost concern) or below (quality concern) the established variance from forecasted hours.
- Allows you to determine which divisions/departments/jobs have unacceptable variances, why, and what will be done to correct it.
- Suggests possible causes of the problem by analyzing the relationship between actual and forecasted volumes, scheduled and paid hours, and paid and worked hours.
- Establishes a corrective action format that can be used to ensure proper staff scheduling.
Report Options
Division/Department | Allows you to generate a report that displays divisions and departments.
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Operating Code | Allows you to generate a report that displays operating codes. For example, chefs from three different departments can be included in the report, as compared to having to look at three different department reports. |
Period End Date | Allows you to designate the date range of the forecasted period to be included in the report. |
Running the Report
To run the report:
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Report Terms & Definitions
KBI Area
Forecast | Displays the manager's forecasted business volume |
Actual | Displays the actual business volume. |
Variance | Represents the variance between forecasted and actual business volume. A negative number indicates the forecast was less than the actual. A positive number indicates the forecast was greater than the actual. |
Percent | Displays the variance as a percentage. The variance is the difference between forecasted volume and actual business volume. |
Cost & Quality Concern Areas
Reason Given On Planning Document | Represents the notes from the Department Manager's Weekly Planning Report. |
Action Taken | Provides a space in which to make notes about the action to be taken to rectify the problem. |
Correction Due Date | Provides a space to note the date as to when the problem should be resolved. |
Follow-up Date | Provides a space to note the date on which to follow up on the resolution of the problem. |
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Related topics:
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